Executive Assistant (Operations & Client Coordination)

Executive Assistant – Operations & Client Coordination | GoHighLevel (GHL) | RemotePosition Type: Full-Time, Remote Working Hours: U.S. Business Hours Industry: AutomotiveAbout the RoleAt Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant to serve as the operational right hand to a founder in the automotive industry.This is not a traditional administrative role. You’ll take ownership of client communication, contractor coordination, CRM management, scheduling, research, and day-to-day operational execution.The goal is simple: keep the business organized, keep priorities moving, and make sure nothing falls through the cracks.If you’re experienced with GoHighLevel (GHL), comfortable supporting a founder, and naturally take ownership without constant direction, this role is a strong fit.What You’ll OwnClient Communication & Follow-UpManage incoming client inquiries and identify urgent prioritiesDraft and send professional emails, updates, and summariesMaintain consistent follow-up with clientsTrack outstanding requests through resolutionEnsure clients receive timely, professional communicationHelp maintain a smooth and high-quality client experienceContractor & Project CoordinationCoordinate freelance contractors across active projects and deals.You’ll:Track assignments, deadlines, and deliverablesFollow up on outstanding workKeep stakeholders updated on progressIdentify potential delays earlyEnsure tasks are completed without requiring constant founder involvementGoHighLevel (GHL) & CRM ManagementTake ownership of GoHighLevel and maintain accurate visibility across clients, deals, and workflows.Responsibilities include:Updating client and deal recordsMaintaining pipeline accuracyOrganizing client information during onboardingTracking follow-ups and next stepsKeeping CRM data clean and structuredEnsuring active opportunities and tasks remain visibleHands-on GoHighLevel experience is required for this role.Calendar, Email & Daily ExecutionManage day-to-day scheduling and coordination using:Google CalendarGmailGoogle DocsGoogle DriveYou’ll:Schedule and coordinate meetingsOrganize daily prioritiesPrepare context and materials before callsTrack action items and next stepsSupport daily check-ins and executionResolve scheduling conflicts proactivelyResearch & ReportingConduct light operational and market research, including:Market comparisonsInventory checksData gatheringCompetitor or business researchTurn findings into clear, structured summaries that help leadership make faster decisions.What Success Looks LikeClients receive fast and professional responsesNo important follow-ups or tasks are missedGoHighLevel remains clean, accurate, and organizedContractors meet deadlines and stay alignedMeetings and priorities are coordinated efficientlyLeadership has clear visibility into active workThe founder spends less time managing routine executionWhat Makes You a Strong FitYou are:Highly organized and detail-orientedProactive rather than instruction-dependentComfortable juggling multiple prioritiesStrong at following through and closing loopsProfessional and confident in client communicationReliable and responsive during U.S. business hoursCalm when priorities change quicklyComfortable working directly with a founderAble to operate independently with minimal supervisionRequired Experience & SkillsMust-Have Experience2+ years of experience supporting a:FounderExecutiveSmall business ownerExperience managing client communication and follow-upsExperience coordinating multiple operational workflowsStrong hands-on GoHighLevel (GHL) experience — non-negotiableTools & SkillsProficiency with:GoHighLevel (GHL)GmailGoogle CalendarGoogle DocsGoogle DriveAdditionally:Excellent written and verbal EnglishStrong calendar and scheduling skillsExcellent organization and attention to detailAbility to manage shifting prioritiesAbility to work independently in a remote environmentReliable high-speed internet and professional remote workspaceNice to HaveExperience with:GammaGoogle SlidesPowerPointNotebookLM or similar research toolsStartup or entrepreneurial environmentsAutomotive businessesOperations-heavy companiesContractor or freelancer coordinationWhat a Typical Day Looks LikeYou might:Review client messages and prioritize urgent requestsRespond to emails and manage follow-upsCheck contractor progress and outstanding deliverablesUpdate GoHighLevel pipelines and client recordsCoordinate meetings and manage the founder’s calendarPrepare information and context for upcoming callsConduct market, inventory, or competitor researchOrganize findings and operational updatesTrack action items through completionIn short: You keep communication clear, systems organized, contractors aligned, and daily operations moving so the founder can stay focused on growing the business.Key Metrics for SuccessClient response time and communication qualityGoHighLevel CRM accuracyFollow-up completion rateOn-time task and project completionContractor coordination and accountabilityScheduling accuracy and efficiencyOperational organizationReduction in routine founder involvementWhy This Role Stands OutWork directly with a founderHigh ownership over daily business operationsDirect exposure to client and operational workflowsOpportunity to become a trusted operational partnerHands-on experience with GoHighLevel and modern business systemsFully remote working environmentPotential growth into:Senior Executive AssistantOperations CoordinatorOperations ManagerChief of StaffInterview ProcessInitial Phone ScreenSpark Hire Intro VideoVideo Interview with Pavago RecruiterClient InterviewOffer & OnboardingApply NowIf you:Have strong hands-on GoHighLevel experienceHave supported founders or executivesTake ownership without needing constant directionAre excellent at client communication and follow-throughThrive in fast-paced, operations-heavy environmentsWe’d love to hear from you.Apply now and become the operational backbone behind a growing automotive business.#ExecutiveAssistant #GoHighLevel #GHL #ExecutiveSupport #Operations #ClientCoordination #RemoteJobs #VirtualAssistant #FounderSupport #OperationsCoordinator #AutomotiveJobs

Executive Assistant – Operations & Client Coordination | GoHighLevel (GHL) | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Industry: Automotive

About the Role

At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant to serve as the operational right hand to a founder in the automotive industry.

This is not a traditional administrative role. You’ll take ownership of client communication, contractor coordination, CRM management, scheduling, research, and day-to-day operational execution.

The goal is simple: keep the business organized, keep priorities moving, and make sure nothing falls through the cracks.

If you’re experienced with GoHighLevel (GHL), comfortable supporting a founder, and naturally take ownership without constant direction, this role is a strong fit.

What You’ll Own

Client Communication & Follow-Up

• Manage incoming client inquiries and identify urgent priorities
• Draft and send professional emails, updates, and summaries
• Maintain consistent follow-up with clients
• Track outstanding requests through resolution
• Ensure clients receive timely, professional communication
• Help maintain a smooth and high-quality client experience

Contractor & Project Coordination

Coordinate freelance contractors across active projects and deals.

You’ll:

• Track assignments, deadlines, and deliverables
• Follow up on outstanding work
• Keep stakeholders updated on progress
• Identify potential delays early
• Ensure tasks are completed without requiring constant founder involvement

GoHighLevel (GHL) & CRM Management

Take ownership of GoHighLevel and maintain accurate visibility across clients, deals, and workflows.

Responsibilities include:

• Updating client and deal records
• Maintaining pipeline accuracy
• Organizing client information during onboarding
• Tracking follow-ups and next steps
• Keeping CRM data clean and structured
• Ensuring active opportunities and tasks remain visible

Hands-on GoHighLevel experience is required for this role.

Calendar, Email & Daily Execution

Manage day-to-day scheduling and coordination using:

• Google Calendar
• Gmail
• Google Docs
• Google Drive

You’ll:

• Schedule and coordinate meetings
• Organize daily priorities
• Prepare context and materials before calls
• Track action items and next steps
• Support daily check-ins and execution
• Resolve scheduling conflicts proactively

Research & Reporting

Conduct light operational and market research, including:

• Market comparisons
• Inventory checks
• Data gathering
• Competitor or business research

Turn findings into clear, structured summaries that help leadership make faster decisions.

What Success Looks Like

• Clients receive fast and professional responses
• No important follow-ups or tasks are missed
• GoHighLevel remains clean, accurate, and organized
• Contractors meet deadlines and stay aligned
• Meetings and priorities are coordinated efficiently
• Leadership has clear visibility into active work
• The founder spends less time managing routine execution

What Makes You a Strong Fit

You are:

• Highly organized and detail-oriented
• Proactive rather than instruction-dependent
• Comfortable juggling multiple priorities
• Strong at following through and closing loops
• Professional and confident in client communication
• Reliable and responsive during U.S. business hours
• Calm when priorities change quickly
• Comfortable working directly with a founder
• Able to operate independently with minimal supervision

Required Experience & Skills

Must-Have Experience

• 2+ years of experience supporting a:
• Founder
• Executive
• Small business owner
• Experience managing client communication and follow-ups
• Experience coordinating multiple operational workflows
• Strong hands-on GoHighLevel (GHL) experience — non-negotiable

Tools & Skills

Proficiency with:

• GoHighLevel (GHL)
• Gmail
• Google Calendar
• Google Docs
• Google Drive

Additionally:

• Excellent written and verbal English
• Strong calendar and scheduling skills
• Excellent organization and attention to detail
• Ability to manage shifting priorities
• Ability to work independently in a remote environment
• Reliable high-speed internet and professional remote workspace

Nice to Have

Experience with:

• Gamma
• Google Slides
• PowerPoint
• NotebookLM or similar research tools
• Startup or entrepreneurial environments
• Automotive businesses
• Operations-heavy companies
• Contractor or freelancer coordination

What a Typical Day Looks Like

You might:

• Review client messages and prioritize urgent requests
• Respond to emails and manage follow-ups
• Check contractor progress and outstanding deliverables
• Update GoHighLevel pipelines and client records
• Coordinate meetings and manage the founder’s calendar
• Prepare information and context for upcoming calls
• Conduct market, inventory, or competitor research
• Organize findings and operational updates
• Track action items through completion

In short: You keep communication clear, systems organized, contractors aligned, and daily operations moving so the founder can stay focused on growing the business.

Key Metrics for Success

• Client response time and communication quality
• GoHighLevel CRM accuracy
• Follow-up completion rate
• On-time task and project completion
• Contractor coordination and accountability
• Scheduling accuracy and efficiency
• Operational organization
• Reduction in routine founder involvement

Why This Role Stands Out

• Work directly with a founder
• High ownership over daily business operations
• Direct exposure to client and operational workflows
• Opportunity to become a trusted operational partner
• Hands-on experience with GoHighLevel and modern business systems
• Fully remote working environment
• Potential growth into:
• Senior Executive Assistant
• Operations Coordinator
• Operations Manager
• Chief of Staff

Interview Process

1. Initial Phone Screen
2. Spark Hire Intro Video
3. Video Interview with Pavago Recruiter
4. Client Interview
5. Offer & Onboarding

Apply Now

If you:

• Have strong hands-on GoHighLevel experience
• Have supported founders or executives
• Take ownership without needing constant direction
• Are excellent at client communication and follow-through
• Thrive in fast-paced, operations-heavy environments

We’d love to hear from you.

Apply now and become the operational backbone behind a growing automotive business.

#ExecutiveAssistant #GoHighLevel #GHL #ExecutiveSupport #Operations #ClientCoordination #RemoteJobs #VirtualAssistant #FounderSupport #OperationsCoordinator #AutomotiveJobs

Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"

Pavago - Connecting You to Global Remote Opportunities 🌍

At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.

🌟 Why Consider Opportunities Through Pavago?

Competitive Pay: Command the salary you deserve, regardless of where you reside.

Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.

Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.

Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.

Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀

Explore global opportunities with us today!"