Executive Assistant, People

Job description

UTA seeks an Executive Assistant to join our People Team. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role based in Beverly Hills, California. The salary range for this role is $25.00 to $30.00 commensurate with experience and skills. What You Will Do - Significant email and calendar management (via Outlook) and coordination - Task and project management (reminder of to-dos, deadlines, email drafts, etc.) - Act on behalf of the sub-functions and monitor “Tier 1” questions on behalf of the sub-departments and respond to or route emails promptly - Coordinate function-oriented activities/events - Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People Function - Assist in pulling data reports from Workday and preparing basic data, as requested - Book travel and complete expense report management - Efficiently coordinate interviews between candidates and interviewers within the organization - Maintain candidate database and oversee incoming inquiries - Prepare and post jobs as necessary - Continuously developing business knowledge and acumen of company and departmental objectives What You Will Need - 3+ years of experience supporting senior level executive(s) required - Experience in Human Resources, Benefits, or Learning & Development preferred - High degree of professionalism and discretion - Proactive, dependable work ethic - Ability to perform effectively under pressure in a fast-paced environment - Collaborative, positive team player willing to go the extra mile - Strong customer-service orientation with excellent communication and interpersonal skills - Exceptional attention to detail and sound problem-solving and decision-making skills - Strong prioritization and time-management skills with the ability to meet deadlines - Proficiency in Excel, PowerPoint, Outlook, Word - Working knowledge of Workday and Asana preferred - Strong business acumen and interest in the media, sports, and entertainment industries preferred What You Will Get - The unique and exciting opportunity to work at one of a leading global entertainment companies - Access to the tools, leadership, and resources you will need to create and drive a center of excellence - The opportunity to do the best work of your career - Work in an inclusive and diverse company culture - Competitive programs to support your well-being - Experience working in a collaborative environment with room to grow About UTA UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich. For more information: https://www.unitedtalent.com/about/ UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers. https://www.unitedtalent.com/privacy-policy