Executive Assistant, People & Culture

Job description

This is a hybrid position that requires working from our Santa Monica office occasionally and onsite in the LA area as needed for meetings/events. WHO WE'RE LOOKING FOR The Recording Academy is seeking a highly organized and adaptable Executive Assistant to provide administrative and departmental support to the Chief People & Culture Officer and People & Culture team. You are a proactive problem-solver who excels at managing competing priorities, managing up, and navigating sensitive matters with discretion and sound judgment. You have strong interpersonal skills, professionalism, and the ability to work effectively across diverse personalities and stakeholders. WHAT YOU’LL DO Serve as a key point of contact for employees, candidates, new hires, vendors, and internal/external stakeholders, responding to inquiries and coordinating with appropriate People & Culture team members as needed. Provide comprehensive administrative and operational support to the Chief People & Culture Officer, including complex calendar management, high-volume meeting scheduling, travel coordination, expense reconciliation, correspondence, and day-to-day departmental support. Support the New Hire Buddy Program by serving as an initial point of contact for new employees, coordinating buddy assignments, and helping facilitate a welcoming onboarding experience. Update and maintain the internal company newsletter, coordinating and publishing organizational announcements, employee information, and company updates. Complete and respond to employment verification requests from authorized vendors, companies, and third-party organizations. Track departmental initiatives, action items, approvals, and deliverables. Assist with the coordination and execution of employee programs, departmental initiatives, meetings, and high-profile events. Partner with internal teams and external auditors to gather documentation, coordinate requests, and support audit-related requirements. Perform additional administrative and People & Culture operational responsibilities as needed. SKILLS & EXPERIENCE Bachelor’s degree in Human Resources or similar field, or certificate in Human Resources preferred. 3+ years of related administrative experience, preferably in a Human Resources environment, and/or equivalent combination of education and experience. Familiarity with recruiting, human resources processes, and industry best practices preferred. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Planner, and SharePoint). Experience with HR databases/HRIS systems. Workday preferred. Familiarity with AI-powered tools and the ability to leverage emerging technologies to improve efficiency, streamline workflows, and support day-to-day productivity. Excellent organizational skills and attention to detail with the ability to maintain accessible information, manage competing priorities, and work efficiently in a fast-paced environment. Excellent interpersonal skills with a high level of professionalism, discretion, and ability to maintain confidentiality. Ability to maintain professionalism, composure, and adaptability in sensitive and high-profile situations. Ability to adapt quickly to shifting priorities, changing circumstances, and unexpected needs while maintaining organization and effectiveness. Strong written and verbal communication skills with the ability to communicate professionally, diplomatically, and effectively across all levels of the organization. Flexibility to work extended hours as needed based on business and event requirements. PHYSICAL DEMANDS FOR CERTAN ROLES The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time. The employee will be required to lift and/or move up to 25 pounds. SALARY AND BENEFITS The starting salary for this position is $72,384 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements. Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits. Explore our career opportunities to join a team that values creativity, innovation, and diversity. ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES RECORDING ACADEMY The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the Grammy Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the Grammy Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators. LATIN RECORDING ACADEMY The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin Grammy Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin Grammy Cultural Foundation. LATIN GRAMMY CULTURAL FOUNDATION The Latin Grammy Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives. MUSICARES A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs. GRAMMY MUSEUM The Grammy Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include Grammy in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. EQUAL OPPORTUNITY The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.