Job description

Role

We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work.

You’ll operate as a operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.

Responsibilities

Executive Support

Own the CEO's calendar and travel — Provide comprehensive support to the CEO, including: managing complex calendars, scheduling meetings, domestic/international travel organiation and coordinating priorities across internal and external stakeholders
Drive meeting prep and follow-through — agendas, action items, deadlines, and commitments tracked to completion
Communicate on the CEO's behalf — handle internal and external comms when appropriate, with judgment about tone and timing
Protect the CEO's focus — proactively spot ways to improve efficiency and keep attention on top priorities
Run point on cross-company projects — help plan and execute operational and administrative initiatives across the company

Office Management

Run the Mountain View office — keep day-to-day operations welcoming, productive, and reflective of the company's culture
Manage vendors and facilities — own relationships with vendors, building management, and service providers
Keep the office stocked and working — supplies, equipment, snacks, SWAG, and facilities maintenance
Own office culture moments — events, team lunches, celebrations, and onsite activities
Support office growth — workspace planning and scaling initiatives as the team grows

Experience

Required

EA track record — 3+ years supporting senior executives or founders (reconcile with the header number)
Startup-tested — you've operated in a fast-paced, high-growth environment where the playbook was still being written
Judgment and discretion — sound judgment with sensitive, confidential matters; people trust you with the things that can't leak
Genuine AI fluency — you use AI in your day-to-day work concretely, not just in passing
Exceptional communicator — clear, calibrated written and verbal communication, with real attention to detail
Calm under many priorities — resourceful and adaptable when things move fast and shift often
Fluent in the stack — strong proficiency with Google Workspace, Slack, Notion, and other productivity tools

Preferred

Founder-level support — direct experience supporting a CEO or founder
Office ops background — experience running office operations or workplace coordination
Process builder — has built internal processes that improved how an organisation runs
High EQ — strong emotional intelligence and interpersonal instincts

Compensation

The cash compensation range for this role is $120,000 – $160,000.

Final offer amounts are determined by multiple factors, including experience and expertise, and may vary from the amounts listed above.

Equity components may also be considered as part of the overall compensation package.

Benefits

Health: Access comprehensive health insurance, including medical, dental, vision, flexible spending account (FSA), and short-term disability.

Wealth: Support for your long-term financial wellbeing with a 401(k) and pre-tax benefits (e.g. commuting).

Rest: Enjoy flexibility to rest and recharge as needed, with unlimited PTO (Paid Time Off).

Flexibility: Work flexibly with a hybrid setup — typically team members spend a minimum of three days in the office per week.

Travel: Grow and connect with a travel budget that encourages conference attendance, customer visits, and team gatherings.

Equipment: Create your ideal workspace with an office equipment allowance to set up what works best for you.

Inclusive Hiring

Interview Accommodations: We are committed to ensuring an equitable selection process for everyone and welcome applicants from varied backgrounds to enrich our team. If you require accommodations or adjustments during our recruitment process, please inform us.

Equal Opportunity Employer: We do not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Visa Sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. If we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.

About Samaya

Samaya AI builds Expert AI Agents for investment professionals, supporting high-stakes investment workflows across leading financial institutions. By combining finance-specific AI models with deep reasoning over institutional context and global markets, Samaya helps investors go from information to conviction. Samaya is deployed at enterprise scale across hedge funds, asset managers, and banks, including more than 12,000 professionals at one of the world's largest financial institutions. Built by a team from Google DeepMind, Meta, Microsoft, and Stanford with 100+ papers and 50k+ citations, it achieves 98% accuracy on financial reasoning tasks where generic LLMs reach 53%. Backed by leading AI investors including NVIDIA, Databricks Ventures, NEA, Eric Schmidt, and Yann LeCun, Samaya continues to advance the next generation of AI for investment professionals.

Our Operating Principles

Put Users first. Our users rely on us to do their jobs. We exist because our users trust us to help them achieve their goals. In return for this trust users place in us, we keep their needs as our top priority.

Win as a collective. We are high achievers with a drive to succeed. We build strong bonds over this shared drive. We dive in to help when one of us needs it. We’re kind to each other and boost each other to succeed and grow professionally and personally. We build trust with each other by making commitments and consistently delivering on them. This trust means we genuinely support each other, embracing feedback as a tool for growth and improvement. We win by operating this way, as one team.

Focus and iterate quickly. Bias for action makes us build and learn quickly. Iterating fast requires clarity on what outcomes we are targeting and why. Prioritizing the important things, taking full ownership and initiative, making fast initial progress, and rapid iterations lead to the best outcomes.

Innovate Relentlessly. We pursue novel insights, challenging the status quo and reimagining how things are done. We aren’t attached to the past when improving our product and how we work in the future. We actively invest time in innovation, thinking “outside the box” to consistently raise our standards.

Prioritize Outcomes over Egos. We are committed not to a person, an idea, or an opinion but to continuously making progress to our goals. Sometimes, our goals are ambiguous; in those moments, we iterate, learn, and move on to the next inquiry. We ask the tough questions with kindness, dropping our egos in our pursuit of evidence. For our business goals, we learn from our users. For our scientific goals, our understanding is built through rigorous experimentation, research, and observation. For our personal goals, we embrace candid feedback and collaborative learning to guide our progress.

Executive Assistant to CEO at samayaai | AI Job Board