This role is for one of Weekday’s clientsMin Experience: 5+ yearsWe are looking for a highly capable and trusted Executive Assistant to the Founder & CEO to provide high-level administrative, operational and strategic support. The role covers calendar and travel management, meeting preparation, project coordination, event planning and information organization, ensuring the CEO's time and energy are used efficiently. The ideal candidate is proactive, highly organized, detail-oriented and comfortable working in a fast-paced, high-responsibility environment with strict confidentiality.Employment Type: Full-Time | Location: Hyderabad – On-site | Level: Leadership SupportRequirementsKey Responsibilities1. Calendar, Daily Flow & Priority ManagementManage the CEO's calendar and ensure smooth flow of the dayPrioritize meetings, calls and work blocks based on importanceAct as a gatekeeper by filtering requests and controlling schedule flowAvoid scheduling conflicts and ensure efficient time utilizationPlan the day considering workload, travel, meetings and recovery timeAdjust plans dynamically based on changing priorities2. Travel, Meetings & Logistics CoordinationPlan and coordinate travel arrangements, itineraries and schedulesSchedule internal and external meetings and prepare required documentsPrepare agendas, notes and briefing materials before meetingsRecord key discussion points and track follow-upsHandle last-minute changes and urgent scheduling needsCoordinate logistics for office meetings, external visits and leadership discussions3. Strategic, Project & Execution TrackingTrack key initiatives and ensure timely execution across teamsMaintain dashboards, trackers and status reports for the CEOFollow up with leadership, engineering, product and operations teamsMonitor timelines and ensure commitments are completedSupport planning, reviews and decision-making processes4. Founder's Office & Cross-Functional CoordinationSupport cross-functional coordination across departmentsAssist with hiring coordination, vendor follow-ups and internal processesCoordinate with finance or vendors for invoices, billing and expense trackingHelp organize leadership meetings, reviews and internal discussionsTake ownership to ensure tasks move forward without delays5. Communication, Stakeholder & Information ManagementAct as a coordination point between the CEO and internal teamsCommunicate professionally with stakeholders, advisors, investors and external partnersPrepare summaries, reports, presentations and reference materialsMaintain organized records of documents, discussions and decisions6. Events, Planning & Executive SupportSupport planning and execution of internal meetings, reviews and company eventsCoordinate logistics for leadership sessions, travel days and external meetingsAssist in structuring schedules for efficiency, continuity and minimal disruptionHandle personal or urgent errands when required for schedule continuity7. Confidential, High-Trust & High-Responsibility SupportHandle sensitive and confidential information with discretionSupport the CEO in high-priority and urgent mattersBe dependable and responsive in a fast-paced, high-stakes environmentBe flexible with working hours when required based on schedules or travelMaintain professionalism in all internal and external interactionsRequired QualificationsMinimum 5 years experience as an Executive Assistant / Senior EA / Founder's Office / Chief of Staff supportExperience working with Founder / CEO / CXO level executivesStrong calendar and priority management skillsExcellent written and verbal communicationStrong organizational and multitasking abilityHigh level of confidentiality and professionalismProficiency in Google Workspace, Microsoft Office, email and calendar tools, and Excel / Sheets for trackingPreferred QualificationsExperience in a startup / tech / product companyFamiliarity with tools such as Notion and Jira / Asana / TrelloExperience handling travel, events and leadership coordinationStrong documentation and note-taking skillsAbility to work in fast-paced environmentsKey Traits for This RoleHigh ownership mindsetStrong attention to detailAbility to manage multiple prioritiesCalm under pressureStrong professional presenceHighly dependable and trustworthyMust-have skillsExecutive Assistant, Calendar ManagementGood-to-have skillsTravel Management, Stakeholder Management, Notion
This role is for one of Weekday’s clients
Min Experience: 5+ years
We are looking for a highly capable and trusted Executive Assistant to the Founder & CEO to provide high-level administrative, operational and strategic support. The role covers calendar and travel management, meeting preparation, project coordination, event planning and information organization, ensuring the CEO's time and energy are used efficiently. The ideal candidate is proactive, highly organized, detail-oriented and comfortable working in a fast-paced, high-responsibility environment with strict confidentiality.
Employment Type: Full-Time | Location: Hyderabad – On-site | Level: Leadership Support
Requirements
Key Responsibilities
1. Calendar, Daily Flow & Priority Management
- Manage the CEO's calendar and ensure smooth flow of the day
- Prioritize meetings, calls and work blocks based on importance
- Act as a gatekeeper by filtering requests and controlling schedule flow
- Avoid scheduling conflicts and ensure efficient time utilization
- Plan the day considering workload, travel, meetings and recovery time
- Adjust plans dynamically based on changing priorities
2. Travel, Meetings & Logistics Coordination
- Plan and coordinate travel arrangements, itineraries and schedules
- Schedule internal and external meetings and prepare required documents
- Prepare agendas, notes and briefing materials before meetings
- Record key discussion points and track follow-ups
- Handle last-minute changes and urgent scheduling needs
- Coordinate logistics for office meetings, external visits and leadership discussions
3. Strategic, Project & Execution Tracking
- Track key initiatives and ensure timely execution across teams
- Maintain dashboards, trackers and status reports for the CEO
- Follow up with leadership, engineering, product and operations teams
- Monitor timelines and ensure commitments are completed
- Support planning, reviews and decision-making processes
4. Founder's Office & Cross-Functional Coordination
- Support cross-functional coordination across departments
- Assist with hiring coordination, vendor follow-ups and internal processes
- Coordinate with finance or vendors for invoices, billing and expense tracking
- Help organize leadership meetings, reviews and internal discussions
- Take ownership to ensure tasks move forward without delays
5. Communication, Stakeholder & Information Management
- Act as a coordination point between the CEO and internal teams
- Communicate professionally with stakeholders, advisors, investors and external partners
- Prepare summaries, reports, presentations and reference materials
- Maintain organized records of documents, discussions and decisions
6. Events, Planning & Executive Support
- Support planning and execution of internal meetings, reviews and company events
- Coordinate logistics for leadership sessions, travel days and external meetings
- Assist in structuring schedules for efficiency, continuity and minimal disruption
- Handle personal or urgent errands when required for schedule continuity
7. Confidential, High-Trust & High-Responsibility Support
- Handle sensitive and confidential information with discretion
- Support the CEO in high-priority and urgent matters
- Be dependable and responsive in a fast-paced, high-stakes environment
- Be flexible with working hours when required based on schedules or travel
- Maintain professionalism in all internal and external interactions
Required Qualifications
- Minimum 5 years experience as an Executive Assistant / Senior EA / Founder's Office / Chief of Staff support
- Experience working with Founder / CEO / CXO level executives
- Strong calendar and priority management skills
- Excellent written and verbal communication
- Strong organizational and multitasking ability
- High level of confidentiality and professionalism
- Proficiency in Google Workspace, Microsoft Office, email and calendar tools, and Excel / Sheets for tracking
Preferred Qualifications
- Experience in a startup / tech / product company
- Familiarity with tools such as Notion and Jira / Asana / Trello
- Experience handling travel, events and leadership coordination
- Strong documentation and note-taking skills
- Ability to work in fast-paced environments
Key Traits for This Role
- High ownership mindset
- Strong attention to detail
- Ability to manage multiple priorities
- Calm under pressure
- Strong professional presence
- Highly dependable and trustworthy
Must-have skills
Executive Assistant, Calendar Management
Good-to-have skills
Travel Management, Stakeholder Management, Notion
At Weekday (backed by YC; also Product Hunt #1 product of the day), we are building the next frontier in hiring. We have built the largest database of white collar talent in India and have built outreach tools on top of it to generate highest response rates.
At Weekday (backed by YC; also Product Hunt #1 product of the day), we are building the next frontier in hiring. We have built the largest database of white collar talent in India and have built outreach tools on top of it to generate highest response rates.
