Executive Assistant to GM

Job description

Company Description Raffles Udaipur opened in 2021, its ornamental gardens, tumbling fountains and stately Indo-Saracenic architecture describing a love story between India and the West. Set on a 21-acre private island rich with birdlife and exotic flora and fauna, this contemporary reimagining of a country mansion is the first Raffles hotel in India. Just 20 minutes from the airport, Raffles Udaipur spans a private island and serene lakeshore. Begin your journey with a graceful boat ride, guided by migratory birds. Discover 137 rooms and suites, 10 dining experiences, two pools, wellness rituals, and the timeless care of the Raffles Butler. Job Description We're looking for a highly organized and detail-oriented Executive Assistant to the General Manager to join our team in Udaipur, India. In this pivotal role, you will be the backbone of executive operations, providing comprehensive administrative support that enables the GM to focus on strategic initiatives. The ideal candidate will demonstrate exceptional organizational skills, strong interpersonal abilities, and a proactive approach to problem-solving. You will work collaboratively across departments, manage multiple priorities with ease, and maintain the highest standards of professionalism and confidentiality. Provide comprehensive administrative support to the General Manager, including calendar management, scheduling, and coordination of meetings and events Manage executive correspondence, emails, and communications on behalf of the GM, ensuring timely and professional responses Prepare detailed reports, presentations, and meeting minutes for executive-level meetings and board discussions Coordinate internal and external communications, serving as a liaison between the GM and various stakeholders, including employees, clients, and external partners Organize and execute special projects and initiatives as directed by the GM, ensuring seamless implementation and follow-up Maintain confidentiality and exercise discretion when handling sensitive information and strategic matters Manage travel arrangements, accommodations, and logistics for the GM's business trips Assist in budget tracking, expense management, and administrative documentation Proactively identify opportunities to streamline processes and improve operational efficiency Support the GM in stakeholder engagement and relationship management activities Qualifications Minimum 2-4 years of prior experience in administrative, secretarial, or executive assistant roles Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint Excellent written and verbal communication skills with strong attention to detail Demonstrated ability to manage multiple priorities and meet tight deadlines Strong organizational and time management skills with the ability to multitask effectively Proven experience in calendar management, scheduling, and meeting coordination Excellent interpersonal and relationship-building skills with the ability to work collaboratively across all organizational levels Ability to exercise discretion and maintain confidentiality with sensitive information Strong analytical and problem-solving capabilities with a proactive mindset Proficiency in business etiquette and professional protocols Ability to work independently, take initiative, and anticipate the GM's needs Flexibility and adaptability in a fast-paced, dynamic environment Knowledge of business communication tools and project management software is a plus Additional Information An opportunity to be with world’s preferred hospitality company Captivating and rewarding experience working alongside passionate professionals Range of exclusive Heartist Benefits Develop your talent through learning programs by Academy Accor.