Executive Assistant to Group COO

Job description

We are seeking a confident, highly organised and capable Executive Assistant to provide comprehensive support to our Group COO and other senior leaders within the Group and will be based at our head office at Alderley Park. This demanding yet rewarding role requires an individual who thrives in a fast-paced, ever-changing environment and possesses exceptional multitasking and problem-solving skills. The successful candidate will be a confident communicator, responsible for managing the MD’s complex schedule across a portfolio of Group companies, as well as providing administrative support to other members of the senior leadership team. Key Responsibilities: Owns Management of the Group COO and (other Exco members, CFO, Acquired COO, HR, CTO) diary, travel - trains/taxis/hotels - invoicing/expenses and other administrative activities. Working closely with other EA in the business to ensure efficiency of meetings/planning/events Pre meeting arrangements and set up and post engagement follow ups to ensure a highly personalised, professional impression. First layer shield for Mike - qualifies inbounds requests, requests new information, manages expectations. Runs some basic / non-technical projects for Mike. Events management and support - summer and Christmas events, internal meetings, annual Group conference, supports AP and London internal/external events. Alderley Park HQ office management responsibilities - catering, welcoming visitors, organising meeting rooms and logistics, ordering and maintaining office supplies/Quint Kit merchandise, supporting with facilities and H&S actions. Being a consistent and positive presence in the office, contributing to our offices culture and environment and “All In” mindset and supporting all business achieve their results. Supports Organising Alderley Park HQ Office and supporting wider Quint Group events Preparing documents, reports, presentations Basic people onboarding & HR administration tasks and HR support Key Skills & Behaviours Strong and confident personality - able to deal with and manage expectations of senior leaders within the business and change plans and short notice, push through obstacles, able to effectively manage senior stakeholders. Driven, resilient - wants to work hard, wants to do more, wants to succeed. High energy - a confident communicator, someone who is engaging, a cultural asset to the office. Highly organised and responsible - complete confidence in ability to manage a busy and fast paced work load. Resourceful, unflustered - isn’t fazed by last minute changes or issues. Proactive mindset - works with initiative to pre-empt and take ownership of problems. Discreet and trustworthy - will be dealing with highly confidential data and issues internally and externally. Required Experience 3+ years as an Executive Assistant supporting a C-level executive in a fast-paced, multi-faceted environment; OR 3+ years experience in a high-end client facing role. Experience working in a fast-paced, demanding, pressurised environment. Experience or understanding of high-end services - e.g. ability to suitably manage and schedule Mike or leadership events.