Executive Assistant to the CEO

Job description

**POSITION OVERVIEW** **Title:** Executive Assistant to the CEO **Company:** Choice Digital **Reports to:** Chief of Staff **Location:** Broomfield, CO (onsite five days a week) **ABOUT COMPANY** Choice Digital (CDCO) is redefining modern disbursements. Its platform combines compliance, security, and simplicity to ensure every payment is delivered securely, instantly, and without friction. From eliminating fraud risk with real-time intelligence to guaranteeing payment delivery, Choice Digital empowers businesses to streamline financial operations while building trust with their customers. The company is growing fast, profitable, and expanding into new industries where modern disbursements are no longer optional — they're essential. Here's why people love building their careers at CDCO: - **Proven growth:** Join a profitable company serving 300+ clients and rapidly expanding into new markets. - **Real impact:** Your work will directly transform how money moves, solving inefficiencies that frustrate businesses and customers alike. - **Culture of confidence:** A collaborative, casual environment that balances autonomy with accountability. - **Future-focused:** Help shape a rapidly evolving category — CDCO isn't just part of the change, it's leading it. CDCO's core values guide how they work and who they strive to be: - **Relentless Ownership.** They take responsibility end to end. If it's theirs, they own it until the outcome is achieved. - **Find the Right Way Forward.** When the work matters, they focus on solutions. They don't get stuck on obstacles or default to "no." If something aligns with their vision and improves outcomes for clients or recipients, they ask how to make it happen. - **Lead with Integrity.** They act in ways that make them worthy of trust from clients, consumers, and each other. They do not trade trust for speed, convenience, or short-term economics. **POSITION SUMMARY** We are seeking an exceptional Executive Assistant to the CEO to create the structure, discipline, and day-to-day support that enables the CEO to operate at his highest level. The EA will become a trusted partner in managing the CEO’s time, attention, logistics, and administrative priorities. The right person will develop a deep understanding of what matters most, anticipate what is coming, and proactively create order around a fast-moving executive and business. Success in this role means the CEO spends more of his time on vision, strategy, growth, strategic relationships, partnerships, and the future of Choice Digital, and less time managing the mechanics around them. The Executive Assistant will work closely with the CEO and Chief of Staff as part of Choice Digital’s Executive Office. While the Chief of Staff helps translate the CEO’s priorities into organizational execution, the Executive Assistant ensures the CEO has the time, organization, information, and logistical support required to lead effectively. **ESSENTIAL DUTIES AND RESPONSIBILITIES** ### CEO Time and Readiness - Proactively manage a complex and dynamic executive calendar, including protecting defined blocks of focused, strategic, and preparation time and redirecting or declining requests that don't fit the intended shape of the day. - Evaluate meeting requests, resolve conflicts, and make thoughtful tradeoffs with increasing independence, distinguishing between what requires the CEO's direct input and what can be handled on his behalf. - Look ahead across weeks and months to anticipate capacity constraints, preparation needs, and potential conflicts. - Ensure the CEO has the information, materials, and context needed for key meetings and commitments. - Coordinate closely with the Chief of Staff to ensure priorities are appropriately scheduled and supported. - Maintain a fast, reliable response standard for scheduling and logistics requests, even when the CEO's own availability for real-time response is limited. ### Travel, Logistics, and Administration - Coordinate domestic and international travel, including itineraries, accommodations, transportation, changes, and preferences. - Anticipate the work surrounding travel and build appropriate preparation and transition time into schedules. - Manage recurring executive needs including email and inbox organization, expenses, receipts, documents, signatures, contacts, and appointments. - Coordinate select personal scheduling or logistics when necessary to protect the CEO’s overall capacity. - Respond quickly and resourcefully when plans change. - Handle sensitive information with exceptional discretion and judgment. ### Executive Office Systems - Manage the CEO's inbox with delegated authority, including triaging, drafting, and sending correspondence on his behalf when appropriate, while knowing when a matter requires his direct input. - Communicate professionally and with sound judgment across employees, executives, customers, partners, and investors, including in situations that require significant discretion and confidentiality. - Develop context around the CEO's key relationships so requests and interactions can be handled with appropriate judgment and urgency. - Document preferences and establish clear protocols for scheduling, travel, communication, and recurring executive needs. - Build repeatable workflows that reduce friction and make executive support increasingly proactive. - Identify administrative work that can be simplified, automated, delegated, or eliminated. - Create a consistently high-quality experience for people interacting with the CEO and Executive Office. ### WHAT POSITIONS YOU FOR SUCCESS - Significant experience supporting a CEO, founder, or C-suite executive - Demonstrated expertise managing complex, dynamic executive calendars - Experience coordinating domestic and international travel - Exceptional attention to detail and follow-through - Strong written and verbal communication skills - High emotional intelligence and situational awareness - Excellent judgment regarding priorities, confidentiality, and executive relationships - The ability to anticipate needs rather than wait for direction - Confidence making decisions independently within established guardrails - Experience creating administrative systems and processes from the ground up - Fluency with modern productivity and collaboration tools, including Google Workspace - Comfort working across multiple time zones and with changing priorities - The ability to remain calm, responsive, and resourceful when plans change quickly