Executive Assistant to the CEO

Job description

The Opportunity We’re hiring an Executive Assistant to the CEO. You will work directly with the founder, helping protect his time, focus, and priorities in a high-output, high-expectation environment. This role is not administrative in the traditional sense. It is a trusted, operating role, working closely with the CEO to manage information, commitments, and priorities. We are open to hiring either: A standout recent graduate or early-career professional who will begin as an intern and earn a permanent role by demonstrating capacity, reliability, and initiative. An experienced and highly capable Executive Assistant who can step in immediately with full ownership of responsibilities. Either path requires discipline, accountability, attention to detail, reliability, composure under pressure, and a high standard for operational excellence. This is not a role for someone looking for comfort or routine. It’s a role for someone looking for challenge, responsibility, and opportunity. Key Responsibilities Executive Operations Maintain and organize the CEO’s calendar: scheduling meetings, coordinate agendas, book travel, and manage preparation materials. Sort, prioritize, and respond to emails promptly; draft and proof correspondence on behalf of the CEO. Triage calls, messages, Slack, and incoming requests; prioritize what’s urgent, filter noise. Assist in drafting reports, presentations, and documents as directed by the CEO. Information Management Track deliverables, deadlines, and commitments across departments. Maintain well-organized records, notes, files, and reference materials. Gather and synthesize information from internal teams and external partners to provide clear, actionable updates for the CEO. Special Projects Handle day-to-day tasks and errands critical to company operations. Conduct research and gather data as needed for business initiatives. Support projects across recruiting, marketing, vendor sourcing, and operations. Organize internal meetings, leadership sessions, and team events. Qualifications Required (Internship): Bachelor’s degree in Business, Engineering, Accounting, Finance, Economics, or a related field. MBA preferred but not required. Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments. Exceptional organizational skills and attention to detail. Strong writing, communication, and collaboration skills. Ability to work hard, learn quickly, and deliver under pressure. Bilingual (English/Spanish) preferred but not required. Required (Full-Time): 2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment. 5+ years administrative experience in a high-performance organization. Proven ability to manage complex calendars, communications, and shifting priorities. Strong writing and verbal communication skills. Discretion and professionalism handling confidential information. Highly organized, proactive, reliable, and adaptable. Bachelor’s degree preferred but not required. Bilingual (English/Spanish) preferred but not required. Why Join Us Compensation & Benefit s Internship: $18-$25/hour. Performance-based bonus. Pro-rated paid time off (PTO). Clear path to a full-time position for those who demonstrate capacity. Direct mentorship from the CEO. Full-Time: $80,000 - $120,000 base salary. Quarterly + annual performance bonuses. Equity eligibility (available upon 12 months of service and exceeding performance targets). Healthcare coverage. 401(k) plan. Paid time off (PTO). Clear path to a leadership role. Location and Work Schedule Location: Tempe headquarters (hybrid flexibility). Work Schedule: Full-time or internship (minimum 25-40 hours/week). Flexibility required for urgent matters, deadlines, and shifting priorities. Occasional travel. Occidental Roofing is engineering the future of roofing. We’re not a traditional contractor—we’re a family-owned, engineering-led company building the next generation of the roofing industry. Our vision is bold: to establish Occidental Roofing as the national benchmark for trust, leadership, and modern professionalism by integrating qualified talent, technical innovation, and operational excellence. Our mission is simple: to deliver peace of mind at scale through unrivaled roofing solutions that protect homes, businesses, and communities. We’re assembling a team of builders, thinkers, and doers—disciplined, mission-driven professionals ready to create something world-class. We value expertise. We reward results. We demand continuous improvement. At Occidental Roofing, we work on problems with real-world, long-term impact. And we believe compensation should match that impact: meritocratic, transparent, and designed to reward the skills, ownership, and excellence you bring.