Executive Assistant to the CEO

Job description

As a leading provider of AI-powered extended managed detection and response (MXDR) services, Ontinue is on a mission to be the most trusted, 24/7, always-on security partner that empowers customers to embrace the future by using AI to operate more strategically, at scale, and with less risk. We believe that the combination of AI and human expertise is essential for delivering effective managed security that is tailored to a customer’s unique environment, operational constraints, and risks. Our MXDR service combines powerful proprietary AI with a one-of-a-kind collaboration model to continuously build a deep understanding of our customers’ environments, informing how we prevent, detect, and respond to threats. Our unrivaled Microsoft expertise allows customers to achieve these outcomes with the Microsoft Security tools they already own. The result is highly localized managed protection that empowers security teams to be faster, smarter, and more cost efficient than ever before. Continuous protection. AI-powered Nonstop SecOps . That’s Ontinue. Your Mission We're looking for a highly organized, proactive Executive Assistant to support our CEO and C-level team. In this role, you'll act as a trusted partner to leadership, using strong judgment, discretion, and business acumen to navigate a fast-moving environment. You bring excellent communication skills, the ability to manage competing priorities, and a proactive mindset that anticipates needs, solves problems, and keeps things moving with urgency and professionalism. What You'll Do: Executive Support and Partnership Manage complex, ever-changing calendars for the CEO (based in Zurich) and C-level team Act as a key point of contact between executives, internal teams, and external partners Serve as a gatekeeper and time advocate to ensure priorities are clear and schedules run efficiently Support leadership effectiveness through strong operational awareness and responsiveness Coordinate CEO-related internal, customer, and partner events and workshops Travel and Logistics Coordinate domestic and international travel end-to-end, including flights and accommodations Anticipate travel needs and ensure executives are fully prepared and supported Administrative Support Manage C-level expense reporting and reimbursements with accuracy and timeliness Handle administrative tasks with strong organization, discretion, and attention to detail Support ad hoc requests and shifting priorities as needed Board and Leadership Coordination Coordinate logistics for global board meetings, including scheduling and preparation Requirements: Experience At least 5+years’ experience in a global EA role supporting C-suite Executives in a fast-paced environment and under pressure Extensive experience of logistics management including complex schedules and international travel arrangements Strong business acumen and understanding of operational priorities Skills Strong self-starter that can take a task and run with it with limited supervision from the executive Adaptable and able to work with limited information and ambiguity Very strong interpersonal skills, particularly with executive and senior management both internally and externally Acute attention to detail and commitment to delivering excellence in a fast-paced environment Polished verbal and written communication skills at all levels, including when managing requests for CEO time Proven ability to independently see projects through to completion Ability to think creatively with a sense of urgency and adapt quickly to changing needs and priorities Computer literacy and proficiency in using the Microsoft Office Suite Ability to show flexibility and responsiveness to emails/texts/phone calls. Availability to perform job duties outside of normal business hours when vital. Attributes / Personality Passionate individual with a genuine inclination for helping others succeed, able to relate to people of all business levels Proactive, resourceful, and efficient in resolving problems and conflicts with a high sense of professionalism and collaboration Able to maintain high levels of confidentiality Displays strong sensitivity towards cultural diversity and demonstrates a global mindset Be a culture-contributor Adapt to a fast-paced, constantly evolving environment. What We're Looking For 7+ years of experience supporting C-level executives in a fast-paced, global environment Experience in a technology company is a plus Strong ability to manage complex schedules and international travel logistics Excellent communication skills with the ability to operate with discretion and professionalism Highly organized, proactive, and able to manage multiple priorities with ease Strong business acumen and comfort working in ambiguity Advanced proficiency in Microsoft Office and standard business tools Flexible, responsive, and willing to support outside of standard business hours when needed What we offer: We have been recognized as a top place to work! In addition to a competitive salary, we also offer great benefits and access to management and Microsoft training. Come as you are! We search for amazing people of diverse backgrounds, experiences, abilities, and perspectives. Ontinue welcomes and encourages diversity in the workplace regardless of race, gender, religion, age, sexual orientation, disability, or veteran status. Next Steps : If you have the skills and experience required and feel that Ontinue is a place you can belong, we would love to get to know you better! Please drop an application to this role and our talent acquisition manager will be in touch to discuss further. Learn more: .