Executive Assistant to the CEO

Job description

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Assistant to the CEO based in United States.** As Executive Assistant to the CEO, you will play a key role in supporting executive operations and ensuring the smooth coordination of daily priorities in a fast-growing, technology-driven hospitality business. You will work closely with the CEO, managing complex schedules, coordinating international travel, and facilitating communication with internal teams and external stakeholders. Your ability to anticipate needs, solve problems proactively, and manage competing priorities will help maximize executive effectiveness. You will also support strategic meetings, leadership events, and selected personal administrative tasks with professionalism and discretion. This fully remote opportunity requires exceptional organizational skills, sound judgment, and the ability to thrive in a dynamic, high-pressure environment. If you are a proactive, detail-oriented professional who enjoys enabling senior leaders to operate at their best, this role offers the opportunity to make a meaningful impact. ### Accountabilities: - **Executive Calendar Management:** Manage the CEO's daily schedule, coordinate internal and external meetings, resolve scheduling conflicts, and ensure priorities are aligned with business objectives. - **Meeting and Event Coordination:** Organize leadership meetings, team gatherings, executive offsites, and other events, overseeing logistics and ensuring everything runs smoothly. - **Travel Planning:** Arrange complex domestic and international travel itineraries, including transportation, accommodations, schedules, and supporting documentation for meetings with stakeholders and potential business partners. - **Meeting Preparation and Follow-Up:** Prepare agendas, background materials, presentations, and briefing documents to ensure the CEO is well prepared for every engagement. - **Documentation and Action Tracking:** Attend meetings when required, capture accurate notes, distribute relevant information, communicate action items, and follow up with stakeholders to ensure timely completion. - **Communication and Relationship Management:** Serve as a key liaison between the CEO and internal teams, executives, investors, board members, consultants, and other external contacts, maintaining professional and effective communication. - **Proactive Executive Support:** Anticipate the CEO's needs, identify potential challenges, recommend solutions, and take initiative to resolve issues before they affect daily operations. - **Confidential Information Management:** Handle sensitive documents, communications, meetings, and business information with the highest levels of discretion and integrity. - **Personal Administrative Assistance:** Coordinate personal appointments, manage selected errands, and oversee other administrative tasks that help maximize the CEO's time and productivity. - **Administrative and Operational Support:** Manage additional projects and responsibilities as needed, adapting quickly to changing priorities in a fast-paced executive environment. ## Requirements: - **Education:** Bachelor's degree required. - **Professional Experience:** At least 5 years of experience providing administrative or executive support to senior leaders or C-level executives. Experience in a startup or high-growth business environment is preferred. - **Organizational Excellence:** Exceptional planning, prioritization, and time-management skills, with the ability to coordinate complex schedules and manage multiple projects simultaneously. - **Communication Skills:** Excellent written and verbal English communication skills, including the ability to draft professional correspondence, prepare presentations, and communicate effectively with senior stakeholders. - **Executive-Level Professionalism:** Demonstrated ability to build and maintain relationships with executives, investors, board members, employees, and external partners. - **Discretion and Integrity:** Proven ability to handle confidential information, sensitive conversations, and executive matters with sound judgment and professionalism. - **Proactive Problem-Solving:** Strong initiative, resourcefulness, and the ability to anticipate needs, identify potential issues, and implement practical solutions independently. - **Adaptability and Autonomy:** Ability to manage a high volume of tasks with minimal supervision while remaining flexible and effective in a rapidly changing environment. - **Attention to Detail:** A meticulous approach to scheduling, travel arrangements, documentation, and follow-up, ensuring accuracy and reliability across all responsibilities. - **Availability and Flexibility:** Willingness to work outside traditional office hours when necessary to accommodate executive priorities, meetings, and travel schedules. - **Geographic Eligibility:** Candidates must reside in North or South America and be able to support the CEO across Pacific and Eastern Time working hours. - **Remote Work Readiness:** Ability to work independently in a remote environment while maintaining clear communication, responsiveness, and strong organizational practices. ## Benefits: - **Competitive annual compensation:** USD $40,000–$80,000, depending on location, skills, and experience. - **Fully remote opportunity:** Work remotely from an eligible location in North or South America. - **Executive-level exposure:** Work directly with the CEO and gain insight into strategic decision-making, leadership operations, and business priorities. - **Broad professional development:** Build expertise in executive coordination, stakeholder management, international travel planning, and high-level administrative operations. - **Dynamic work environment:** Join a fast-growing, technology-enabled business operating in the hospitality and travel sector. - **Meaningful impact:** Help improve executive efficiency, streamline daily operations, and support the company's continued growth. - **International collaboration:** Engage with senior leaders, investors, board members, and business partners across different teams and locations.