Executive Assistant to the CFO/SVP for Finance & Administration

Job description

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success. NorthWest Arkansas Community College (NWACC) is seeking a highly capable and proactive Executive Assistant to support the Chief Financial Officer and Senior Vice President for Finance & Administration (CFO/SVP-FA).Under limited supervision, the Executive Assistant performs a broad range of advanced administrative, fiscal, and project coordination functions in support of the CFO/SVP-FA. The Executive Assistant must possess strong analytical and problem-solving skills and can manage multiple competing priorities and deadlines with a high degree of accuracy. The Executive Assistant serves as a primary point of contact for internal and external stakeholders, exercises exceptional judgment, integrity, professionalism, and organizational effectiveness, and can manage highly sensitive and confidential information with the utmost discretion. This role requires superior organizational, communication, and multitasking skills to interact effectively with students, faculty, staff, trustees, donors, and vendors. This is a unique opportunity to work at the executive level of NWACC, contributing directly to operational excellence and institutional strategy. The ideal candidate will thrive in a high- visibility role, enjoy working across functions, and take pride in enabling leadership success. Essential Duties: Provide comprehensive administrative support to the CFO/SVP-FA Manage a complex executive calendar, including scheduling, prioritization of commitments, meeting coordination, travel arrangements, and related logistics Draft, review, and coordinate correspondence, reports, presentations, briefing materials, and other executive communications Monitor and coordinate the flow of information, ensuring timely responses and follow-through on priorities and commitments Coordinate and support strategic initiatives, special projects, and cross-functional efforts on behalf of the CFO/SVP-F Track projects, action items, and deadlines to ensure timely completion and effective execution Conduct research, compile information, and prepare materials to support decision- making and executive planning Support office operations through records management, purchasing activities, budget tracking, and administrative processes Serve as a primary point of contact for the Office of the CFO/SVP-FA Foster effective working relationships with students, faculty, staff, vendors, community partners, and other stakeholders Coordinate communications and activities between the Office of the CFO/SVP-FA, the Office of the President, and senior leadership Coordinate executive-level meetings and events, including scheduling, logistics, preparation of meeting materials, and follow-up activities Record meeting minutes and monitor follow-up actions as assigned Provide administrative support for Board of Trustees and committee activities as needed Additional duties may be assigned as necessary to support the goals and objectives of the department and college Rate of Pay: $19.76 hourly *Higher compensation may be considered based on qualifications directly related to position Completed applications received by 8/15/2026 will be assured full consideration. Late Applications will be reviewed as necessary to fill the position Minimum Qualifications: The formal education of a bachelor’s degree from an accredited institution of higher education At least two (2) years of administrative support experience, with demonstrated experience managing confidential information and competing priorities with professionalism and discretion An equivalent combination of education and experience may be considered Preferred Qualifications: Five (5) years of progressively responsible executive administrative support experience Experience supporting senior-level leaders in a complex organizational environment Experience in higher education Knowledge, Skills & Abilities: Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information Exceptional organizational, planning, and time-management skills Strong written, verbal, and interpersonal communication skills Ability to anticipate needs, identify issues, and implement effective solutions Ability to independently prioritize work and manage multiple competing priorities with accuracy and attention to detail Strong customer service orientation and professional demeanor Demonstrated ability to build productive relationships and work effectively with individuals at all levels of the organization Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint), Workday, ServiceNow, and other technologies and the ability to quickly learn and utilize new systems and software applications Ability to coordinate multiple projects and deadlines in a dynamic environment Physical Demands/Work Environment: The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is: Frequently: • Manipulate items with fingers, including keyboarding • Sitting • Standing • Walking Constantly: • Hearing • Repetitive motion • Talking The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes. Environmental Conditions: The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required. NWACC is an Equal Opportunity Employer, please see our EEO policy.