Executive Assistant to the COO

Job description

The Executive Assistant to the COO’s main tasks will include but are not limited to the following:  Maintain an administrative system that proactively supports the COO and the organization as a whole  Manage the COO’s appointment and meetings schedules; assist the COO in balancing both internal and external priorities  Handle telephone calls and also ensure courteous reception for visitors to the COO and the organization  Utilize paper and/or electronic knowledge management systems to support and enhance information storage  Ensure confidentiality of all documents passing through the COO’s office  Handle both local and foreign travel arrangements for the COO and other The company staff including preparing travel authorizations, drivers’ advances, flight bookings and hotel reservations  Carry out any other secretarial and administrative duties as may be required from time to time and perform any other delegated or self-initiated assignments to the agreed standards Education / Experience  A Bachelors Degree or its equivalent in English, Secretarial Studies or any related course in Humanities / Social Sciences or any other related discipline  A minimum of five years’ experience in a similar role within a structured corporate environment  Knowledgeable in the use of the internet and other electronic office equipment Personal Traits and Characteristics  Strong oral and written communication skills  Good multitasking skills; energetic and result oriented  Planning and prioritizing skills  Effective and proven interpersonal skills  Respects and maintains confidentiality of information Our client a key player in the Insurance Industry is seeking to hire an experienced Executive Assistant to provide administrative support and assistance to the Chief Operating Officer.