Executive Assistant to the CTO (f/m/d)

Job description

The Role You directly support the CTO and one additional senior leader, ensuring they can operate at full capacity. You manage complexity, protect their time, and take full ownership of everything in your remit — without needing to be asked twice. You are organised, discreet, and two steps ahead. You thrive in an environment where priorities shift, no two weeks are identical, and the quality of your work directly impacts how effectively leadership functions. This role requires autonomy, reliability, and a proactive mindset. What You Will Own 1. Calendar & Time Management You ensure that leadership time is protected, well-structured, and aligned with priorities. Own and manage complex calendars across multiple time zones Make independent scheduling and prioritisation decisions Anticipate conflicts and resolve them before they surface Act as the first point of contact for meeting requests 2. Travel & Logistics You handle all business travel end-to-end, with no detail left to chance. Coordinate flights, accommodation, and ground transport Manage visa applications and travel documentation Prepare full itineraries and handle last-minute changes Ensure smooth travel experiences across all destinations 3. Meetings & Events You plan and run internal gatherings that are well-organised and purposeful. Organise internal meetings, team sessions, workshops, and offsites Prepare agendas, materials, and follow-up documentation Coordinate logistics and ensure all participants are aligned 4. Communication & Administration You keep things moving behind the scenes. Manage correspondence with external vendors and partners Handle expense tracking and reimbursement processes Prepare and format presentation decks using existing templates 5. Light Project Support (nice to have) Track deadlines, maintain backlogs, and send reminders as needed Support the CTO and senior leader on ad hoc coordination tasks Profile & Experience Proven experience as an Executive Assistant, ideally in a tech or scale-up environment Strong track record of supporting C-level or senior leadership directly Excellent organisational skills with sharp attention to detail Fluent written and verbal communication in English Mindset & Capabilities Highly discreet — you handle sensitive information with care and professionalism Proactive and autonomous — you solve problems before they become problems Calm and reliable under pressure, with shifting priorities Ownership-oriented — you follow through and close the loop What We Offer: Ownership of a meaningful product domain with real business impact. A data-driven and collaborative Product & Tech culture. High visibility and influence within the organization. Competitive compensation and benefits. Hybrid working model. Join one of the world’s largest and most innovative digital real estate tech companies. Backed by global investment leaders KKR and CPP Investments, AVIV Group is reshaping the way people across Europe buy, sell, rent, lease, and value real estate. With a strong presence in Europe, we power some of the region’s most recognized digital real estate platforms across various countries – including Immoweb 🇧🇪, SeLoger, and Meilleurs Agents (France’s leading real estate valuation platform) 🇫🇷, alongside immowelt and Homeday (one of Germany’s fastest-growing PropTech companies) 🇩🇪. Our European footprint is complemented by our dynamic tech and engineering hubs in Romania 🇷🇴 and Croatia 🇭🇷. Our mission? We simplify life’s most important transactions. By combining data, technology, and human expertise, we empower millions of people to find their perfect home! Help us shape the future of real estate.