We are seeking an experienced Executive Assistant to provide high-level administrative and coordination support to the leadership team. This role is ideal for a proactive, discreet, and highly organized professional who can manage complex schedules, prepare materials, coordinate meetings, and keep leadership activity running smoothly. You will be trusted with sensitive information and will play an important role in supporting efficient decision-making across the business. Nous recherchons un Assistant de Direction expérimenté pour fournir un soutien administratif et de coordination de haut niveau à l’équipe de direction. Ce poste convient à un professionnel proactif, discret et très organisé, capable de gérer des agendas complexes, préparer des documents, coordonner des réunions et assurer le bon déroulement des activités de direction. Vous serez amené à traiter des informations sensibles et jouerez un rôle important dans l’efficacité de la prise de décision.Key ResponsibilitiesProvide daily executive support to senior leaders, including calendar management, meeting coordination, travel planning, and expense administrationPrepare agendas, presentations, briefing materials, reports, and follow-up notes for leadership meetingsCoordinate internal and external meetings with clients, advisors, auditors, regulators, vendors, and business partnersTrack leadership actions, deadlines, and key deliverables to ensure timely follow-throughHandle confidential information with discretion and maintain accurate records of sensitive documentationSupport board meetings, committee sessions, leadership workshops, and internal governance forumsManage travel logistics, accommodation, itineraries, visas, and related administrative requirementsAct as a point of contact between leadership and internal teams, ensuring clear communication and coordinationSupport special projects, office initiatives, and business administration tasks as neededImprove administrative processes, templates, filing systems, and executive support workflowsResponsabilités principalesFournir un soutien quotidien aux dirigeants, notamment la gestion des agendas, la coordination des réunions, l’organisation des déplacements et l’administration des notes de fraisPréparer les ordres du jour, présentations, documents de briefing, rapports et comptes rendus de suivi pour les réunions de directionCoordonner les réunions internes et externes avec les clients, conseils, auditeurs, régulateurs, fournisseurs et partenaires businessSuivre les actions, échéances et livrables clés de l’équipe de direction afin d’assurer un suivi dans les délaisTraiter les informations confidentielles avec discrétion et maintenir des dossiers exacts pour les documents sensiblesSoutenir les réunions du conseil, comités, ateliers de direction et instances de gouvernance interneGérer la logistique des déplacements, hébergements, itinéraires, visas et besoins administratifs associésAgir comme point de contact entre la direction et les équipes internes, en assurant une communication claire et une bonne coordinationSoutenir les projets spéciaux, les initiatives de bureau et les tâches d’administration business selon les besoinsAméliorer les processus administratifs, modèles de documents, systèmes de classement et flux de soutien exécutifRequirementsDegree or diploma in Business Administration, Executive Support, Office Management, or a related field preferredFluent in English and French, written and verbalProven experience supporting senior executives or leadership teams in a corporate environmentExcellent organizational, scheduling, and written communication skillsHigh level of discretion, professionalism, and sound judgmentAbility to manage competing priorities and remain calm under pressureStrong proficiency with Microsoft Office, calendar tools, travel systems, and expense platformsComfortable working fully on-site in a fast-paced professional environmentPreferred QualificationsExperience supporting C-suite executives or board-level meetingsBackground in a regulated, financial, legal, professional services, or international business environmentExperience coordinating complex travel and multi-stakeholder meetingsFamiliarity with governance documentation, meeting minutes, and confidential recordsAbility to prepare polished presentations, reports, and internal communicationsExigencesDiplôme en administration des affaires, assistance de direction, gestion de bureau ou domaine connexe souhaitéMaîtrise du français et de l’anglais, à l’écrit comme à l’oralExpérience confirmée dans le soutien à des dirigeants seniors ou à une équipe de direction dans un environnement corporateExcellentes compétences organisationnelles, de planification et de communication écriteHaut niveau de discrétion, de professionnalisme et de jugementCapacité à gérer des priorités concurrentes et à rester calme sous pressionTrès bonne maîtrise de Microsoft Office, des outils d’agenda, des systèmes de voyage et des plateformes de notes de fraisCapacité à travailler pleinement en présentiel dans un environnement professionnel exigeantQualifications souhaitéesExpérience dans le soutien à des dirigeants C-level ou à des réunions de conseilExpérience dans un environnement réglementé, financier, juridique, services professionnels ou internationalExpérience dans la coordination de déplacements complexes et de réunions multi-interlocuteursFamiliarité avec la documentation de gouvernance, les comptes rendus de réunion et les dossiers confidentielsCapacité à préparer des présentations, rapports et communications internes de qualité professionnelleBenefitsBase Salary: €45,000 to €65,000 gross per annum, commensurate with experienceLeave: 25 days paid annual leave in line with French statutory entitlements, plus RTT days applicable to the roleAvantagesSalaire de base : 45 000 € à 65 000 € brut par an, selon l’expérienceCongés : 25 jours de congés payés conformément aux dispositions légales françaises, plus jours de RTT applicables au posteKeller is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Keller emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.To learn more about the firm and about our candidate services - please visitKeller Executive Search: Recruitment and Headhunting ParisEqual Employment Opportunity and Non-Discrimination PolicyEqual Employment OpportunityKeller Executive Search and our clients are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, genetic information, or any other protected characteristic under applicable EU and national laws.Commitment to DiversityWe are committed to fostering diverse, inclusive, and respectful workplaces where all individuals are valued and supported.Reasonable AccommodationsReasonable accommodations will be provided to individuals with disabilities in accordance with applicable EU and national laws.Compensation TransparencyCompensation will be disclosed in accordance with applicable legal requirements. We support pay transparency and equal pay for equal work.Compliance with Employment LawsWe comply with all applicable EU directives and national employment laws covering recruitment, hiring, promotion, compensation, training, transfers, leave, and termination.Workplace HarassmentWe maintain a workplace free from harassment and discrimination of any kind based on protected characteristics.Data Protection & PrivacyPersonal data is processed in accordance with GDPR and applicable national data protection laws. Additional information is available at www.kellerexecutivesearch.com.Pay EquityWe are committed to fair and equitable compensation practices and support compliance with applicable pay equity regulations.Working Time & LeaveWe comply with applicable laws regarding working hours, rest periods, leave entitlements, and employee well-being.Health & SafetyWe are committed to maintaining a safe and healthy work environment in accordance with applicable EU and national regulations.Use of Artificial Intelligence in RecruitmentAI tools may be used to support candidate screening and evaluation. AI is used solely to assist human decision-making and is never used to automatically reject candidates or make final hiring decisions. All hiring decisions are made by qualified professionals.Employee RepresentationWe respect employees' rights to participate in works councils and other legally recognized forms of employee representation.Country-Specific ComplianceWhile this policy provides an EU-wide framework, local employment laws may vary by country. Accordingly:We comply with all applicable national laws and regulations.Country-specific policy addenda are maintained where required.Local-language versions of policies will be provided where legally required.Candidates will be informed of relevant local employment laws during the recruitment process.Country-specific requirements are reviewed and updated regularly.Where national laws provide greater protections, those laws will prevail.Additional disclosures may be provided regarding pay transparency, working time, collective bargaining, data privacy, whistleblower protections, and other locally required matters.Information on country-specific policies is available by contacting assistance@kellerexecutivesearch.com.Genetic InformationWe do not request, require, or discriminate based on genetic information except where permitted by law.Local Law ComplianceKeller Executive Search and our clients comply with all applicable local employment laws and regulations in the jurisdictions where we operate.Notice to ApplicantsThis position may be with Keller Executive Search or one of our clients. The specific employer will be identified during the recruitment process. Employment terms and legal requirements may vary based on employer and location.
We are seeking an experienced Executive Assistant to provide high-level administrative and coordination support to the leadership team. This role is ideal for a proactive, discreet, and highly organized professional who can manage complex schedules, prepare materials, coordinate meetings, and keep leadership activity running smoothly. You will be trusted with sensitive information and will play an important role in supporting efficient decision-making across the business.
Nous recherchons un Assistant de Direction expérimenté pour fournir un soutien administratif et de coordination de haut niveau à l’équipe de direction. Ce poste convient à un professionnel proactif, discret et très organisé, capable de gérer des agendas complexes, préparer des documents, coordonner des réunions et assurer le bon déroulement des activités de direction. Vous serez amené à traiter des informations sensibles et jouerez un rôle important dans l’efficacité de la prise de décision.
Key Responsibilities
- Provide daily executive support to senior leaders, including calendar management, meeting coordination, travel planning, and expense administration
- Prepare agendas, presentations, briefing materials, reports, and follow-up notes for leadership meetings
- Coordinate internal and external meetings with clients, advisors, auditors, regulators, vendors, and business partners
- Track leadership actions, deadlines, and key deliverables to ensure timely follow-through
- Handle confidential information with discretion and maintain accurate records of sensitive documentation
- Support board meetings, committee sessions, leadership workshops, and internal governance forums
- Manage travel logistics, accommodation, itineraries, visas, and related administrative requirements
- Act as a point of contact between leadership and internal teams, ensuring clear communication and coordination
- Support special projects, office initiatives, and business administration tasks as needed
- Improve administrative processes, templates, filing systems, and executive support workflows
Responsabilités principales
- Fournir un soutien quotidien aux dirigeants, notamment la gestion des agendas, la coordination des réunions, l’organisation des déplacements et l’administration des notes de frais
- Préparer les ordres du jour, présentations, documents de briefing, rapports et comptes rendus de suivi pour les réunions de direction
- Coordonner les réunions internes et externes avec les clients, conseils, auditeurs, régulateurs, fournisseurs et partenaires business
- Suivre les actions, échéances et livrables clés de l’équipe de direction afin d’assurer un suivi dans les délais
- Traiter les informations confidentielles avec discrétion et maintenir des dossiers exacts pour les documents sensibles
- Soutenir les réunions du conseil, comités, ateliers de direction et instances de gouvernance interne
- Gérer la logistique des déplacements, hébergements, itinéraires, visas et besoins administratifs associés
- Agir comme point de contact entre la direction et les équipes internes, en assurant une communication claire et une bonne coordination
- Soutenir les projets spéciaux, les initiatives de bureau et les tâches d’administration business selon les besoins
- Améliorer les processus administratifs, modèles de documents, systèmes de classement et flux de soutien exécutif
Requirements
- Degree or diploma in Business Administration, Executive Support, Office Management, or a related field preferred
- Fluent in English and French, written and verbal
- Proven experience supporting senior executives or leadership teams in a corporate environment
- Excellent organizational, scheduling, and written communication skills
- High level of discretion, professionalism, and sound judgment
- Ability to manage competing priorities and remain calm under pressure
- Strong proficiency with Microsoft Office, calendar tools, travel systems, and expense platforms
- Comfortable working fully on-site in a fast-paced professional environment
Preferred Qualifications
- Experience supporting C-suite executives or board-level meetings
- Background in a regulated, financial, legal, professional services, or international business environment
- Experience coordinating complex travel and multi-stakeholder meetings
- Familiarity with governance documentation, meeting minutes, and confidential records
- Ability to prepare polished presentations, reports, and internal communications
Exigences
- Diplôme en administration des affaires, assistance de direction, gestion de bureau ou domaine connexe souhaité
- Maîtrise du français et de l’anglais, à l’écrit comme à l’oral
- Expérience confirmée dans le soutien à des dirigeants seniors ou à une équipe de direction dans un environnement corporate
- Excellentes compétences organisationnelles, de planification et de communication écrite
- Haut niveau de discrétion, de professionnalisme et de jugement
- Capacité à gérer des priorités concurrentes et à rester calme sous pression
- Très bonne maîtrise de Microsoft Office, des outils d’agenda, des systèmes de voyage et des plateformes de notes de frais
- Capacité à travailler pleinement en présentiel dans un environnement professionnel exigeant
Qualifications souhaitées
- Expérience dans le soutien à des dirigeants C-level ou à des réunions de conseil
- Expérience dans un environnement réglementé, financier, juridique, services professionnels ou international
- Expérience dans la coordination de déplacements complexes et de réunions multi-interlocuteurs
- Familiarité avec la documentation de gouvernance, les comptes rendus de réunion et les dossiers confidentiels
- Capacité à préparer des présentations, rapports et communications internes de qualité professionnelle
Benefits
- Base Salary: €45,000 to €65,000 gross per annum, commensurate with experience
- Leave: 25 days paid annual leave in line with French statutory entitlements, plus RTT days applicable to the role
Avantages
- Salaire de base : 45 000 € à 65 000 € brut par an, selon l’expérience
- Congés : 25 jours de congés payés conformément aux dispositions légales françaises, plus jours de RTT applicables au poste
Keller is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Keller emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
Keller Executive Search: Recruitment and Headhunting Paris
Equal Employment Opportunity and Non-Discrimination Policy
Equal Employment Opportunity
Keller Executive Search and our clients are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, genetic information, or any other protected characteristic under applicable EU and national laws.
Commitment to Diversity
We are committed to fostering diverse, inclusive, and respectful workplaces where all individuals are valued and supported.
Reasonable Accommodations
Reasonable accommodations will be provided to individuals with disabilities in accordance with applicable EU and national laws.
Compensation Transparency
Compensation will be disclosed in accordance with applicable legal requirements. We support pay transparency and equal pay for equal work.
Compliance with Employment Laws
We comply with all applicable EU directives and national employment laws covering recruitment, hiring, promotion, compensation, training, transfers, leave, and termination.
Workplace Harassment
We maintain a workplace free from harassment and discrimination of any kind based on protected characteristics.
Data Protection & Privacy
Personal data is processed in accordance with GDPR and applicable national data protection laws. Additional information is available at www.kellerexecutivesearch.com.
Pay Equity
We are committed to fair and equitable compensation practices and support compliance with applicable pay equity regulations.
Working Time & Leave
We comply with applicable laws regarding working hours, rest periods, leave entitlements, and employee well-being.
Health & Safety
We are committed to maintaining a safe and healthy work environment in accordance with applicable EU and national regulations.
Use of Artificial Intelligence in Recruitment
AI tools may be used to support candidate screening and evaluation. AI is used solely to assist human decision-making and is never used to automatically reject candidates or make final hiring decisions. All hiring decisions are made by qualified professionals.
Employee Representation
We respect employees' rights to participate in works councils and other legally recognized forms of employee representation.
Country-Specific Compliance
While this policy provides an EU-wide framework, local employment laws may vary by country. Accordingly:
- We comply with all applicable national laws and regulations.
- Country-specific policy addenda are maintained where required.
- Local-language versions of policies will be provided where legally required.
- Candidates will be informed of relevant local employment laws during the recruitment process.
- Country-specific requirements are reviewed and updated regularly.
- Where national laws provide greater protections, those laws will prevail.
- Additional disclosures may be provided regarding pay transparency, working time, collective bargaining, data privacy, whistleblower protections, and other locally required matters.
- Information on country-specific policies is available by contacting assistance@kellerexecutivesearch.com.
Genetic Information
We do not request, require, or discriminate based on genetic information except where permitted by law.
Local Law Compliance
Keller Executive Search and our clients comply with all applicable local employment laws and regulations in the jurisdictions where we operate.
Notice to Applicants
This position may be with Keller Executive Search or one of our clients. The specific employer will be identified during the recruitment process. Employment terms and legal requirements may vary based on employer and location.
Keller Executive Search International is a global executive search that recruits senior leaders for prominent brands and organizations. We offer full-spectrum services, such as Executive Search, Board Services, CEO Succession Planning, Executive Assessment, Business Culture Review, and Corporate Handover.
Keller Executive Search International is a global executive search that recruits senior leaders for prominent brands and organizations. We offer full-spectrum services, such as Executive Search, Board Services, CEO Succession Planning, Executive Assessment, Business Culture Review, and Corporate Handover.
