Executive Assistant to the President and Chief Executive Officer

Job description

Job Description Overview A unique opportunity at the centre of executive leadership — In this trusted, highly visible role, you will provide direct administrative and professional support to the President and Chief Executive Officer of AtkinsRéalis, helping manage priorities, calendar commitments and travel. You will play an important role in supporting effective interactions with the Executive Committee, the Board of Directors and key internal and external stakeholders. The profile that will thrive — We are looking for someone known for judgment, discretion, precision and the ability to anticipate needs before they arise. You are comfortable in a fast-paced, demanding and changing environment, and you bring structure, calm, professionalism and strong prioritization skills. A key role within a close executive office team — You will work closely with the Coordinator and the Chief of Staff to the President and Chief Executive Officer. You will also interact regularly with members of the Executive Committee and their teams to ensure calendars and priorities are managed in a seamless, efficient and aligned manner. Your role As a member of the Corporate Functions team, you will report to the President and Chief Executive Officer’s Chief of Staff. You will be responsible for : Coordinate meetings for the President and Chief Executive Officer, including Executive Committee and Board of Directors meetings; Gather, organize and prepare materials required for meetings and presentations, including PowerPoint documents; Prepare, update and format reports, letters, memoranda and other correspondence using corporate templates as required; Maintain and follow up on confidential files with rigor and discretion; Keep contact lists and related information up to date, as required; Prepare expense reports and certain financial reports; Follow up on invoice payments and budget entries; Coordinate travel arrangements for the President and Chief Executive Officer; Manage registrations and participation in various panels, events and conferences; Perform other related administrative tasks to effectively support the Office of the President and Chief Executive Officer. About you Strong commitment to confidentiality and ability to handle sensitive documents, discussions and situations; Self-motivated, discreet, detail-oriented, proactive and highly organized; Minimum of 15 years of experience in a corporate environment, including significant experience supporting senior executives; Excellent organizational skills, strong priority management and a high degree of autonomy; Collaborative mindset, positive attitude and ability to build trusted relationships; High adaptability and ease in managing multiple priorities at the same time; Ability to work under pressure with minimal supervision while maintaining a high standard of quality; Flexibility and availability to respond to last-minute priorities outside regular working hours, as well as special projects; Excellent proficiency in French and English, as the role requires interaction with stakeholders across Canada and internationally; Knowledge of government authorities and various ministries is an asset; While AtkinsRéalis values flexibility and hybrid work, presence in the office is required when the President and Chief Executive Officer is in the office. Ready for the challenge? Send us your CV and join AtkinsRéalis in shaping a better future for our planet and its inhabitants. *Since AtkinsRéalis is an international organization with offices around the world where thousands of employees are located , and since its clientele is both international and national, we must be able to provide services in French and in English. Therefore, a good knowledge of both languages is required because of the nature of the professional services you will provide. Reward s & benefits Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada. Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs. Make the most of diverse opportunities for training and professional development to grow your skills and expertise . And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life. Be rewarded. Find out more. About AtkinsRéalis We're AtkinsRéalis , a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Worker Type Employee Job Type Regular At AtkinsRéalis , we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.