Executive Assistant - Toronto, ON

Job description

About WAVO is a rapidly-expanding global consulting and media planning agency with a modern approach to digital marketing. With roots in the music industry, Wavo navigates the continually evolving digital landscape to help artists, entertainers, and brands manage their digital presence, reach new audiences, and connect with fans through unique campaigns. Wavo’s clients include over one hundred top music destinations and advertisers such as Universal Music Group, Sony Music Entertainment, Warner Music Group, Live Nation, Paradigm Talent Agency, Creative Artists Agency, William Morris Endeavor and Apple Music. Wavo has consistently been ranked as one of the fastest growing start-ups in Canada. About the Role We’re looking for a highly organized, proactive, and motivated Executive Assistant to support the CEO in a fast-paced music industry environment. This is an entry-level opportunity ideal for someone passionate about music, live events, artists, and entertainment who is looking to build a long-term career in the industry. The Executive Assistant will play a key role in helping manage the CEO’s day-to-day operations, communications, scheduling, and priorities while supporting broader company initiatives and internal teams. Key Responsibilities Manage the CEO’s calendar, scheduling, and meeting coordination Coordinate internal and external communications on behalf of the CEO Organize travel, accommodations, itineraries, and logistics Prepare meeting notes, agendas, follow-ups, and action items Help prioritize tasks and maintain organization across multiple projects Organize documents, assets, spreadsheets, and internal systems Assist with presentations, research, and administrative projects Provide day-to-day operational and personal administrative support to the CEO Handle sensitive information with professionalism and confidentiality Support ad hoc tasks, urgent requests, and evolving business needs as they arise Qualifications Recent graduate with a BA/BSc degree or equivalent practical experience Strong organizational and multitasking skills Excellent written and verbal communication skills High attention to detail and strong follow-through Ability to remain calm and adaptable in fast-paced environments Strong sense of professionalism, discretion, and reliability Passion for music, live events, and entertainment culture Comfortable managing shifting priorities and deadlines Ability to work independently and proactively anticipate needs Previous internship, hospitality, administrative, event, or music industry experience is considered an asset, but not required Prior experience in executive support or administrative coordination is an asset Comfortable working in a technology-focused environment Basic familiarity with automation or scripting tools (e.g., Python, APIs, AI tools) is considered an asset Requirements Must be based in downtown Toronto or the immediate city area Must be available to work in-office 5 days per week Benefits + Perks Along with our great work culture and colleagues, you’ll also have the following: Group health and dental insurance plan; Competitive base salary + variable commission compensation structure; A dynamic and empowering workspace, wherein employees come from a wide range of cultural and professional backgrounds; Access to technological infrastructure to be able to effectively onboard and work in a hybrid environment; Being a part of innovation at the nexus of music, marketing/advertising, and technology. Equal Opportunity Employer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. The company specializes in intelligent marketing for the music and entertainment industries, based on AI data analysis, for talent agents, producers and artists from all over the world; it develops its software in teams formed of colleagues from outside Quebec with whom interaction is constant. It offers turnkey programming or self service to its clients, 99% of whom are foreign. Accordingly, knowledge of English is required for this position. Knowledge of French is required for positions permanently located in Quebec so incumbents can communicate with their colleagues and suppliers in Quebec as necessary. French-language training will be offered to all incumbents in permanent positions in Quebec who do not have a good knowledge of French.