Executive Assistant, U.S. Chamber of Commerce Foundation

Job description

About Us: The U.S. Chamber of Commerce Foundation harnesses the power of business to create solutions for the good of America and the world. We anticipate, develop, and deploy solutions to challenges facing communities—today and tomorrow. Specifically, our team members— • Explore frontier issues, test new ideas, and suggest novel approaches to address big-picture challenges that will impact the future. • Work with businesses to provide practical solutions for wider adoption, participation, and engagement. • Convene and coordinate with businesses and public leaders to take immediate action in moments of unanticipated crisis. We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. We are committed to our employees, and as part of our team we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges. Position Overview: The Executive Assistant, U.S. Chamber of Commerce Foundation will join a team that plays a pivotal role in ensuring team processes are optimized, workflows are streamlined, and the Foundation leadership operates at peak efficiency. This individual will provide comprehensive administrative and operational support for 2-3 of the senior leaders of the Foundation while serving as a trusted liaison between the other members of the Foundation leadership, Foundation staff, and external partners. The ideal candidate is a highly resourceful, proactive team player who exercises sound judgment, maintains the highest level of discretion, and thrives in a fast-paced, mission-driven environment. Responsibilities: Executive Support for 2-3 senior Foundation leaders • Proactively manage the complex calendars, prioritize appointments, and schedule meetings to ensure efficient use of leaders’ time. • Prepare and organize briefing materials, agendas, and background documents for meetings and presentations. • Coordinate domestic travel arrangements, including transportation, accommodations, and logistics. • Draft, edit, and finalize correspondence and other documents for transmission to senior executives and external partners. • Provide timely follow-up from meetings, tracking action items and next steps. • Maintain strict confidentiality and handle all sensitive information with the utmost discretion. Operational & Administrative Management • Manage information flow to and from the senior Foundation leaders. • Prepare expense reports and track reimbursement checks. • Update and maintain recurring reports and key operational documents. • Support the development and implementation of internal processes and workflows to enhance organizational efficiency. • Conduct research and compile data to support the senior leaders’ decision-making and special projects. Communication & Liaison • Serve as a primary point of contact and gatekeeper for 2-3 Foundation leaders, managing correspondence and responding to inquiries with professionalism and diplomacy. • Act as a liaison between the senior Foundation leaders and Foundation staff, Chamber staff, and outside individuals and organizations, coordinating and facilitating effective communications. • Demonstrate the highest level of customer/client service and responsiveness while balancing competing demands. Event & Project Management • Assist in planning, organizing, and executing Foundation events, board meetings, conferences, and team gatherings. • Arrange meeting rooms, catering services, and other logistics; greet visitors and assist with on-site meeting preparation. • Coordinate and track project deliverables, timelines, and milestones on behalf of the members of the senior leadership team. • Complete special research projects and other assignments as directed by the 2-3 senior Foundation leaders. • Provide select administrative support for key Foundation programs on occasion and as directed by the 2-3 senior Foundation leaders. Qualifications: • Bachelor's degree preferred but not required. • 5+ years of experience supporting a C-suite or high-level executives. • Exceptional organizational skills with the ability to manage multiple priorities simultaneously and meet deadlines. • Excellent verbal and written communication skills, including strong writing, editing, and proofreading abilities. • High level of professionalism, diplomacy, and personal accountability. • Ability to exercise sound judgment and maintain confidentiality in a variety of situations. • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and internet research. • Familiarity with project management tools and social media platforms a plus. • Proactive, self-motivated, and capable of working both independently and collaboratively as part of a team. The salary range for this position is $75,90.00 to $80,000.00. The actual salary paid for this position will vary based on market data, an applicant’s qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. #LI-Hybrid