Executive Assistant with paralegal background (100%)

Job description

Are you an experienced Executive Assistant who enjoys creating structure, staying ahead of evolving priorities and supporting senior leaders in a demanding environment? We are looking for a proactive, resilient and highly organised professional who acts with confidence, sound judgement and discretion. This is a fully office-based role supporting primarily legal matters, with opportunities to grow into broader business management responsibilities. What would your role be? Manage complex calendars, meetings and business travel with foresight and discretion. Coordinate management meetings, agendas, documentation and follow-up activities. Anticipate requirements or potential issues and follow through until matters are resolved. Maintain structure and momentum across competing and frequently changing priorities. Handle correspondence, legal documents and confidential information with due care. Act as a trusted point of contact for internal and external stakeholders. Take on broader business management responsibilities as the role develops. What are we looking for? Experienced Executive Assistant with a strong track record supporting senior management. Legal Assistant or Paralegal background and familiarity with legal topics preferred. Excellent organizational skills and the ability to manage competing priorities. Proactive mindset with sound judgement, discretion and attention to detail. Strong communication skills in German and English, both written and spoken. Willingness to work from our Zurich office five days per week. Affinity for Artificial Intelligence (AI) and a willingness to embrace AI-enabled tools and ways of working. What do we offer? Top Zurich location with collaboration spaces and free lunch. Friendly, diverse team in an open-office space. All the latest technology to help you excel and advance. Agile environment in how we think, the way we work and our trust for each other. Flat hierarchy with collaboration at all levels. Campus feeling and a collaborative spirit. Varied role with close exposure to senior management and legal business priorities. Opportunity to grow and incorporate further business management responsibilities. We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply. Location Requirement This role is based in Zurich but will move to Baar in 2030, ensuring close alignment with key stakeholders in the business. Why Vontobel? At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability. Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role. Do you want to be Vontobel? Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner. At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity. We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination. If you have any questions you can contact us through our contact form .