Executive Business Partner (Operations & People)

Job description

## About the company Cracken is an applied AI lab building world’s first full kill chain proactive cyber platform. Built by cyber warfare-experienced operators and AI researchers Cracken keeps digital infrastructure resilient so businesses and societies operate. We’re now looking for a Business Associate to support our leadership team. This is an execution-focused role combining business and executive support - ideal for someone who thrives on precision, efficiency, helping executives save time, and building automated systems. This role is for someone who thrives in high-ownership environments and enjoys building systems that make organizations run faster and smarter. You will operate as a trusted operational partner to leadership and play a key role in scaling the company’s internal infrastructure. ## Who You Are - 3+ years in operations, client services, or project/program management (2+ years in tech required, ideally high-growth/startup). - Real, proven cases of taking complex projects end-to-end without guidance. - Real, proven cases of process automation with AI tools (LLMs, Zapier, Make, n8n, custom scripts, etc.). - Proficient in Google Workspace, Notion, Slack, Jira, Figma; comfortable recording Loom sessions. - Familiarity with HR/recruitment tools (Ashby, Deel, Checkr). - Ability to work at high velocity -you get a task, and within hours it’s done. - Not satisfied with “just fine” - you move fast while aiming for excellence. - Exceptional attention to detail; proven ability to structure and execute flawlessly. - Startup mindset: ownership, speed, and ability to thrive with little hand-holding. - Strong English (C1+). ## Key Responsibilities **Operations & Program Leadership** - Own and manage critical operational workflows across legal, finance and leadership operations. - Drive cross-functional projects end-to-end, coordinating stakeholders and ensuring on-time execution. - Oversee preparation and management of contracts, NDAs, and operational documentation - Conduct rapid research on vendors, markets, and operational solutions, delivering clear recommendations and decision-ready insights. - Proactively identify operational gaps and implement improvements before they become blockers. **People Operations & Recruiting** - Own and continuously improve the employee onboarding experience and internal people operations processes. - Coordinate and streamline the recruitment pipeline, ensuring a smooth candidate and hiring manager experience. - Support workforce operations including compliance, documentation, and HR system maintenance. - Plan and manage business travel logistics and internal events. - Contribute to building scalable internal culture and operational practices. **Finance & Administrative Operations** - Own core operational finance workflows including invoicing, payment tracking, and financial documentation management. - Maintain organized, audit-ready financial records and operational documentation. - Coordinate with external partners (CPA, legal, vendors) to ensure timely compliance and operational accuracy. - Improve internal financial processes and reporting where possible. **Systems, Automation & Process Design** - Identify operational inefficiencies across the organization and design scalable systems to eliminate manual work. - Build and maintain automation workflows using AI and no-code tools. - Develop and maintain operational playbooks and documentation to enable repeatable and scalable processes. - Act as an internal champion for operational excellence, automation, and productivity improvements. ## **Why Cracken?** - **Real-world impact**Our technology is validated in high-stakes, real-world environments and grounded in hands-on internal research. - **Team with a mission**Ukrainian-heavy international team of PhDs, professors, and senior industry engineers, driven by intrinsic motivation and real-world adversity. - **Adaptive roles**We shape roles around exceptional talent - your ownership and drive will define your path. - **Perfect timing**Operating at the intersection of AI, cybersecurity, and autonomous systems, Cracken is uniquely positioned to build resilient security products. ## **What We Offer** - Ownership over a core cybersecurity product - Direct collaboration with founders and senior engineers - High autonomy and real impact on product direction - Fully remote & flexible work setup - Competitive compensation ##