Executive, Crewing

Job description

# Executive, Crewing > Aesen Group · Singapore, Singapore · Full-time · Posted 2026-10-19 **Workplace:** on_site **Department:** CREWING ## Description - Support the Crewing Manager in managing crew operations and ensuring compliance with regulatory and company requirements. - Verify crew qualifications, certifications, and documentation before deployment. - Maintain accurate and up-to-date crew records in the crewing management system. - Prepare crew matrices and compile crew documentation for client submissions. - Coordinate crew changes, mobilization, and demobilization for assigned vessels. - Ensure all joining crew possess the required competencies, certifications, and approvals to meet operational and client requirements. - Handle crew sourcing, recruitment, onboarding, and retention activities. - Manage visa applications, crew certification requirements, and flag state documentation. - Ensure compliance with company IMS, client requirements, and applicable maritime regulations. - Monitor crew appraisals and performance evaluations conducted by Masters and shore-based supervisors. - Administer P&I claims by compiling required documentation and tracking related costs. - Support localization initiatives and maintain targeted local crewing ratios across the fleet. - Verify crewing-related expenses and ensure timely submission of accruals and regular crewing reports. - Liaise with internal stakeholders, clients, agents, and authorities on crewing matters. ## Requirements ### Education - Diploma or Bachelor Degree in Maritime Studies, Shipping Management, Business Administration, Human Resources, or a related field. - Relevant maritime or crewing certifications will be an added advantage. ### Experience - Minimum 2-3 years of experience in crewing, maritime operations, or ship management. - Experience handling crew changes, crew documentation, and recruitment processes. - Familiarity with offshore vessel operations is preferred. ### Technical Knowledge - Good understanding of STCW requirements, flag state regulations, and maritime industry standards. - Knowledge of crew certification, visa processing, work permits, and travel arrangements. - Familiarity with crewing management systems and Microsoft Office applications. - Understanding of client crewing requirements and audit/compliance expectations. ### Skills & Competencies - Strong organizational and coordination skills. - Excellent attention to detail, particularly in document verification and compliance management. - Good communication and interpersonal skills to liaise with crew, clients, agents, and internal stakeholders. - Ability to work under pressure and meet tight operational deadlines. - Strong problem-solving and decision-making abilities. - Proficient in report preparation and data management. ### Personal Attributes - Self-motivated, responsible, and proactive. - High level of integrity and confidentiality when handling crew information. - Team player with a positive attitude and willingness to support operational requirements. - Flexible and adaptable to changing vessel schedules and crewing demands. ## Apply [Apply at Aesen Group](https://apply.workable.com/aesengroup/j/9A77B50956/apply) --- Powered by [Workable](https://www.workable.com)