Executive Finance Assistant

Job description

Key Focus This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts. Descriptor · In general accountable for the PA support to managers in role size R and senior (exceptions may apply). · All responsibilities of the Secretary and PA, as well as the following. · Could be accountable for the management of one or more staff members. · Accountable for the coordination of other PA's deliveries in the BU. · Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage). · Often accountable for the resolution of escalations without the involvement of the senior manager. · Strong understanding of the business unit and associated OMSA structure. · Act as an ambassador for the Business Unit. · Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence. · High level of ownership and independence (able to run the office in the absence of the senior for long periods of time). · Accountable for completing task of a personal nature on behalf of the senior manager. · High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.). · Could be accountable for the management of a budget or significant spending on a budget. Key Result Areas Administration & Support: · Performs secretarial duties for an executive or senior employee. · Accountable for completing task of a personal nature on behalf of the senior manager. · Manages queries on behalf of manager and performs delegated tasks. · Ensures senior is equipped with necessary documentation to proceed with meetings. · Manages diaries. · Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary · Responsible for office infrastructure, e.g. office equipment and ordering of stationery. · Maintains confidentiality of information · Could be accountable for the management of a budget or significant spending on a budget. Personal Effectiveness: · Accountable for service delivery through own efforts. · Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months. · Makes increased contributions by broadening individual skills. · Collaborates effectively with others to achieve personal results. · Accepts and lives the company values. Relationship Building: · Maintains professional internal and external relationships, at management level. · Builds and maintains relationships with suppliers and venue coordinators. · High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.). · Accountant - Accounting background; qualified or near qualification. · Secretarial / PA knowledge and experience. · 4 – 6 Yrs. experience, · Strong skills MS Office. · Strong Presentation (Powerpoint package) preparation. · Strong knowledge of Excel. Individual must be ready to grow within the organization and outside of the EA role into an Accounting function in 18 – 24 months. Fosad Consulting Ltd is a business support services firm with offerings in Human Resource Management, Immigrations and Real Estate Consulting. We have been mandated by a client of ours to source for a phenomenal individual to fill the role of Executive Assistant Our client is a leading global financial institution offering Life Assurance and Short-Term Insurance services and provides a wide spectrum of insurance solutions tailored to meet unique individual and corporate clients' needs.