Executive Initiatives Coordinator

Job description

Executive Initiatives Coordinator – Education, Training and Research Location: Edmonton, AB Closing Date: Until Suitable Candidate is Found Position Status: One (1) Full-time (40 hours/week), One Year Contract (with possibility of extension) The Otipemisiwak Métis Government is seeking an Executive Initiatives Coordinator within the Education, Training and Research Department in Edmonton, Alberta. Reporting to the Manager – Executive Initiatives and Communications, the Executive Initiatives Coordinator provides administration, coordination, and project support to the Manager of Executive Initiatives and Communications and the Education, Training and Research leadership team. The position plays an important role monitoring and supporting the implementation of departmental strategic initiatives, coordinating reporting activities, maintaining planning and tracking tools, and ensuring information is organized, accurate, and available to support effective decision-making. Working closely with the Manager of Executive Initiatives and Communications, the position assists with the coordination of departmental work plans, strategic initiatives, performance reporting, communications activities, and executive support functions. The position also provides administrative and executive support to departmental leadership, including coordinating meetings, preparing agendas and materials, maintaining records, supporting communications activities, and assisting with the preparation of reports, presentations, briefing materials, and correspondence. The Executive Initiatives Coordinator serves as a key point of coordination within the department, helping ensure priorities are organized, deadlines are met, and information flows effectively across teams. Key Responsibilities Provide administrative and coordination support for the Manager of Executive Initiatives and Communications as well as the Education, Training and Research leadership team. Coordinate calendars, meetings, agendas, meeting materials, logistics, action items, and follow-up activities for strategic planning, leadership, and project meetings. Maintain departmental work plan trackers, action item logs, project schedules, and reporting tools to support strategic initiatives and operational priorities. Assist with the coordination and monitoring of departmental strategic initiatives, projects, and organizational commitments. Collect, organize, and maintain data, reports, and documentation required for strategic planning, performance measurement, and reporting activities. Support the preparation of reports, dashboards, presentations, briefing notes, summaries, correspondence, and other materials for leadership, governance, partners, funders, and stakeholders. Assist with maintaining performance measurement tools, reporting frameworks, databases, and document repositories. Track deadlines, deliverables, milestones, and reporting requirements, ensuring timely completion and follow-up. Coordinate the development, review, formatting, and distribution of departmental reports, communications materials, newsletters, presentations, and announcements. Support departmental communications activities, including content development, document preparation, stakeholder communications, and information distribution. Maintain electronic and physical records, filing systems, templates, and departmental resources. Assist with planning and coordinating meetings, events, consultations, workshops, and stakeholder engagement activities. Support the development and maintenance of departmental procedures, templates, tools, and administrative processes. Liaise with internal departments, external partners, and stakeholders to gather information and coordinate activities on behalf of the Manager and leadership team. Monitor incoming correspondence, requests, and inquiries, ensuring they are routed appropriately and responded to in a timely manner. Provide general executive support, including document preparation, travel coordination, scheduling, expense tracking, and administrative assistance. Contribute to a collaborative, professional, and service-oriented work environment. Perform other related duties as assigned. Skills & Competencies Exceptional organizational and administrative skills with strong attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities, deadlines, and competing demands. Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams. Experience preparing reports, presentations, meeting materials, and professional correspondence. Strong interpersonal skills and ability to work effectively with leaders, staff, partners, and stakeholders. Ability to handle confidential and sensitive information with discretion and professionalism. Strong problem-solving and time-management skills. Ability to work independently while maintaining a high level of accuracy and accountability. Knowledge of data management and digital filing systems is an asset. Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemisiwak Métis Government and Métis culture is an asset. Qualifications Post-secondary diploma or degree in Business Administration, Office Administration, Project Management, Communications, or a related field; equivalent experience may be considered. Minimum five (5) years of experience in senior administrative support, project coordination, program support, or operational coordination roles. Experience supporting complex projects, multiple stakeholders, and fast-paced operational environments. Strong organizational, communication, and problem-solving skills. Experience working with Indigenous organizations, governments, or community-based initiatives is considered an asset. Other Requirements Ability to work a regular schedule Monday – Friday, 8:30 AM – 4:30 PM, with weekend and evening availability, as required. Ability to travel throughout Alberta, on short notice, as required. Reliable transportation and a valid Class 5 driver’s license. Submission of a Police Information Check. What We Offer The opportunity to work for the Otipemisiwak Métis Government under its newly ratified Constitution and be an instrumental part of the largest Indigenous Government in Canada as it rapidly grows and develops. An opportunity to learn about Métis culture, history, and art. Meaningful work in a fun and supportive work environment. Training and professional development opportunities. A comprehensive benefit package. Generous time off policies. Apply online today at Métis applicants are encouraged to apply. The Otipemisiwak Métis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.