Executive Officer

Job description

We are seeking an Executive Officer to join our Office Support team in Melbourne, to provide high impact support to the Service Line Lead and a senior Partner in our Public Sector Group. This is an opportunity for an executive support professional who thinks ahead and makes things happen. You will help shape leadership priorities, strengthen decision making and turn strategy into action, working at pace alongside a high performing leadership team. You will establish an effective operating rhythm across meetings, business planning, reporting and governance. You will prepare agendas and papers, track actions and commitments, and coordinate initiatives across teams and key functions including Marketing, People & Culture and Finance. Alongside strong commercial and operational foundations, including CRM and reporting, travel, expenses and business administration, you will build trusted relationships with Partners, clients and government stakeholders. You will also help to support colleagues, bringing people, priorities and delivery together to improve leadership effectiveness and business outcomes. In this role you will: Partner closely with the Service Line Lead and Partner as a trusted adviser, helping drive strategic priorities, business planning and leadership initiatives. Manage complex and fast paced executive calendars, ensuring time is aligned to the highest value client, commercial and leadership priorities. Manage key operational activities including travel, expenses, CRM maintenance, reporting and business administration. Organise domestic and interstate travel, including flights, accommodation, itineraries and related travel requirements. Prepare and process expense claims, reimbursements and reconciliations. Coordinate client and stakeholder events in collaboration with Event Coordinators and Marketing team, delivering a high standard of professionalism and service. Coordinate senior stakeholder engagements across clients, government representatives, advisors and internal leaders. Drive the operating rhythm of the leadership team, tracking actions, commitments, milestones and strategic priorities. Prepare high-quality presentations, reports, briefing papers, agendas and executive communications. Anticipate business needs and proactively identify risks, dependencies and opportunities requiring leadership attention. Act as a central point of coordination across the Public Sector Group, connecting stakeholders, teams and initiatives nationally. Build strong relationships across the business while maintaining absolute discretion when handling confidential information. Provide informal mentoring and guidance to other Executive Assistants and office support staff, uplifting capability, fostering best practice and strengthening the overall effectiveness of the office support function. Significant experience in a senior Executive Assistant, Personal Assistant or Executive Officer role. Demonstrated experience in translating executive priorities into actionable plans, milestones and accountabilities. Experience supporting senior executives, Partners or C-suite stakeholders in a professional services, advisory, government, consulting or similarly complex environment. Client service mindset, with the ability to engage confidently and appropriately with senior stakeholders. Strong organisational skills and the ability to manage multiple deadlines in a fast paced environment. Demonstrated proficiency in using AI to improve processes, enhance efficiency and support better ways of working. Exceptional diary management skills, including the ability to manage competing priorities and complex stakeholder availability. Strong written and verbal communication skills, with a professional and polished communication style. Excellent attention to detail and strong document formatting capability. Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel. Confidence using business systems such as CRM, SharePoint, video conferencing platforms and document management tools. High level of discretion, professionalism and confidentiality. Ability to work independently, take initiative and anticipate the needs of the Partners supported. Join KordaMentha — Build your future, shape ours We don’t just hire talent; we invest in it - with support that accelerates your success in every way Why join us? Professional development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors — build your brand, expand your network, and gain strategic insights from senior leaders Flexibility: We champion work/life integration with options that fit your lifestyle. Career growth: Merit-based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects. Leave that works for you: Buy extra leave and access volunteer, generous parental leave and career break options. Culture & connection: Social events, cultural celebrations, and our bi-ennial black-tie ball. Family support: Flexible parental leave, return-to-work support. Health & wellbeing: Inclusive wellness initiatives and confidential and industry leading EAP for you and your family. This isn’t just a job - it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated. Ready to shape your future with us? Recruitment and Search Firms: While your interest is appreciated, KordaMentha does not take responsibility or accept charges for unsolicited approaches. For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led; we are an advisory firm that helps corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value. That’s what we do, but it’s how we do this that makes us who we are. Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our track record shows that we help navigate the best path forward in challenging times, and do so across cities, regions and territories. In the most stressful or demanding environments, we continue to drive change where it really counts.