Executive / Personal Assistant

Job description

**About the Role** We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life. This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment. The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead. **What You'll Be Supporting** **Business Operations** ● Calendar and schedule management across multiple businesses ● Email and inbox management ● Meeting coordination and appointment scheduling ● Administrative support and document preparation ● Task management and follow-up ● Research projects and information gathering ● Internal coordination across teams and stakeholders ● Managing priorities and ensuring deadlines stay on track **Client & Professional Support** ● Professional email communication with clients ● Meeting preparation and follow-up ● Organising information and resources ● Supporting project and workflow administration **Personal Assistance** ● Personal calendar management ● Family scheduling and appointment coordination ● Travel research and booking support ● Managing personal administrative tasks ● General life organisation and planning assistance ### What We're Looking For (Essential Skills & Experience) - Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role - Excellent written and verbal English communication skills - Strong organisational and time-management abilities - Ability to manage multiple priorities simultaneously - High attention to detail - Strong problem-solving skills and initiative - Comfortable working independently with minimal supervision - Ability to handle confidential information with discretion ### Technology & Tools - Google Workspace (Gmail, Calendar, Docs, Sheets) - Slack - Asana or similar project management platforms - Loom or video-based communication tools - Figma experience is a bonus **but not essential** ### Success in This Role Looks Like - Keeping calendars organised and conflict-free - Proactively reminding and preparing the executive for meetings - Managing inboxes efficiently and keeping communications moving - Following up without being asked - Quickly acknowledging tasks and maintaining clear communication - Taking ownership of administrative responsibilities - Bringing calm and organisation to a busy, fast-paced environment ### Ideal Personality - Proactive rather than reactive - Highly responsive and communicative - Detail-oriented and reliable - Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes - Naturally organised and process-driven - Adaptable and resourceful - Able to work with urgency when required