Executive Personal Assistant & House Manager

Job description

Job Title: Executive Personal Assistant & House Manager Location: Mt. Arlington, NJ 07856 Employment Type: Part-time, 20–25 hours per week Schedule: Monday–Friday, flexible afternoons between 11:00 AM–6:00 PM. Responsiveness and adaptability are valued — this household moves quickly and occasional schedule shifts may be needed. Compensation: $33–$38/hour, based on experience Start Date: ASAP Requirements Must be authorized to work in the United States. Maintain a smoke-free environment. Reliable personal transportation. Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations. Comfortable working in a home with cats. About Our Family We’re a busy, ambitious couple who recently relocated to New Jersey and are excited to put down roots and build our life here. We both have demanding, fast-paced careers — one of us works primarily from home, while the other is growing a local business — and as our professional lives continue to ramp up, we’re looking for someone exceptional who can help bring more ease, structure, and intention to everything happening behind the scenes. Our home is important to us, and we want it to feel calm, organized, thoughtful, and distinctly ours. While the boxes may be unpacked, we’re still very much in the process of creating the systems and rhythms that will make our household run seamlessly. We see this role as an opportunity for the right person to come in, understand how we live and work, and help us build those systems from the ground up. We’re naturally efficiency-minded and love finding smarter ways to do things. Technology, automation, and thoughtful systems are a big part of how we approach our professional lives, and we’d love to bring that same mindset into our home. Whether that means creating an intuitive household organization system, taking ownership of vendors and appointments, streamlining travel logistics, or finding a better way to manage recurring tasks, we value someone who is always thinking a step ahead. We share our home with two cats and already have a trusted cat sitter and several household vendors whom we’d love our house manager to coordinate and manage. We’re also happy to outsource certain tasks when it makes sense — we’re much more interested in finding someone who can own the big picture than someone who simply completes a checklist. Ultimately, we’re looking for a true household and executive partner: someone we can trust deeply, delegate to confidently, and increasingly rely on as our lives evolve. This role is intentionally designed to grow over time. As our careers, household, and eventually our family expand, we hope this person will grow alongside us — taking on greater ownership, responsibility, and autonomy and becoming an invaluable part of how our life runs. Who You Are / What We're Looking For Organized & Systems-Minded: You love creating order out of chaos and building practical systems that make everyday life easier. Proactive & Resourceful: You anticipate needs, take initiative, and find solutions. You understand that ownership doesn’t always mean doing everything yourself — sometimes the best solution is finding the right person, service, or tool and coordinating it from start to finish. Detail-Oriented & Dependable: When something lands on your plate, it gets handled. You follow through completely and take pride in being someone who can be trusted to own the outcome. Discreet & Trustworthy: You handle personal and professional information with sound judgment, and complete confidentiality. Tech-Savvy & Adaptable: You’re comfortable with technology and excited to explore new tools, including AI and automation, that can make life more efficient. Thoughtful & Versatile: You have an eye for an organized, well-appointed home and can comfortably shift between household projects, vendors, errands, travel, calendars, and administrative support. A Long-Term Partner: You’re looking for somewhere to grow. You’re excited to learn a household deeply, take on increasing ownership, and become a trusted right hand as their careers, home, and future family evolve. Key Responsibilities Executive Personal Assistant Support Travel planning and logistics for both work and personal travel, including pre-scheduling airport transportation Calendar management (household and work-related) Receipt and budget tracking; expense management Appointment and event coordination (medical, personal, household) Document management: scanning, filing, bill summaries, and payment tracking Coordinating document signings (notarization, POA, etc.) Ad hoc tasks and special projects (e.g., sending correspondence, coordinating one-off needs) Planning and logistics support for household and work-related meetings Household Organization & Maintenance Design, build, and implement household organization systems — pantry, closets, cupboards, and storage Assist with interior design and home setup: coordinating artwork hanging, sourcing soft furnishings, rugs, and decor items Indoor plant care General home maintenance tasks: replacing batteries, light bulbs, smoke detectors, and flagging or coordinating repairs as needed Event and guest prep for family visits and larger gatherings Inventory & Errands Manage household supply lists and restocking: pantry, fridge, and household goods Manage household subscriptions and recurring orders (Amazon, Costco, etc.) Handle general errands: returns, dry cleaning, gift shopping Mail and package handling; breaking down boxes Vehicle management: schedule maintenance, coordinate fueling and cleaning, track registration and insurance Vendor & Property Oversight Serve as the primary point of contact for cleaners, landscapers, and contractors Research, coordinate, and oversee vendors and repair quotes Oversee biweekly cleaning team and prepare the home ahead of visits Pet Care Pet care coordination: vet scheduling, emergency transport as needed, ordering supplies, and managing existing cat sitter around travel Deep Cleaning & Special Projects Coordinate deep cleans and special organizational projects as the home evolves Meal Support Manage grocery ordering or pick-up Open to exploring meal delivery services (e.g., HelloFresh) as a complement based on the candidate's strengths Laundry & Linens Coordinate laundry and dry cleaning; potential to put away, manage, or outsource as needed How to Apply To apply, please submit a short intro letter telling us a bit about yourself and why this role is a fit, an updated resume, and three professional references with contact information. 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