Executive - Sales Administration

Job description

KRAs & Specific Roles : Tender Management, Quotation & Commercial Proposal Management, Government e-Marketplace (GeM) & E-Procurement Portals: Identify and evaluate government and private tenders relevant to the company’s products. Prepare, submit, and track tender applications in compliance with Business Guidebook of the company and other policies/ regulatory guidelines. Coordinate with internal teams (sales, finance, legal, and regulatory) to gather necessary approvals and documents. 100% tender submission as per the set due date with zero error to make sure maximum winning probability. Maintain a database of submitted tenders, competitor pricing, and bid outcomes. Prepare and issue quotations, price bids, and commercial proposals as per customer requirements. Ensure accuracy in pricing, taxation, and terms & conditions before submission. Follow up for Government outstanding and Earnest Money deposit collection wherever it is due. Maintain records of quotations issued and track conversion rates. List products/services, update pricing, and ensure compliance with GeM guidelines. Monitor tenders and bidding opportunities on GeM and e-procurement platforms. Distributor Agreement Management: Draft, review, and execute distributor agreements in coordination with legal and sales teams. Ensure all agreements comply with company policies, industry regulations, and local laws Maintain an up-to-date repository of all active and expired agreements. Track agreement renewal dates and coordinate timely renewals or terminations. 3. Commission Claims Processing: Verify and process distributor commission claims as per the terms outlined in agreements. Cross-check sales data, invoices, and claim submissions to ensure accuracy. Coordinate with sales, finance, and accounts teams to resolve discrepancies. Ensure timely disbursement of commissions and maintain proper financial records. Key Skills & Competencies: Knowledge of tendering processes and e-procurement platforms (GeM, CPP, E-tender portals). Experience in preparing quotations, pricing strategies, and commercial documentation. Strong attention to detail and compliance-oriented mindset. Proficiency in MS Office (Excel, Word) and ERP/CRM systems. Good communication and coordination skills for internal and external stakeholder management. Strong knowledge of contract management, distributor agreements, and financial reconciliation. Proficiency in MS Office (Excel, Word), ERP, and CRM systems. Good analytical skills to verify commission claims and contract compliance. Excellent communication and coordination skills for distributor management. Ability to work under deadlines and manage multiple agreements simultaneously Qualifications & Experience: Bachelor’s degree in business administration, Finance, Supply Chain, or related field. 2-5 years of experience in tender management, quotation preparation, or commercial operations (preferably in healthcare, medical devices, or government procurement sectors). Experience in handling GeM and other government procurement portals.