Executive Secretary

Position Responsibilities: Manage an extremely busy calendar of meetings and events, including ensuring the executives have all relevant information and documents, organizing facilities and any required equipment. Handle confidential information and interact with all levels of management, other departments, internal and external customers using tact and diplomacy. Prepare correspondence, documents, spreadsheets and presentation materials for executives’ use. Manage submission and tracking of expenses. Manage the executives’ filing system. Provide administrative support to the team. Manage complex international travel arrangements including visa applications. Required Qualifications: Degree or Diploma holder. Minimum 5 years+ experience supporting senior regional executives with international financial institutions Responsible, reliable and trustworthy with excellent communication skills (both verbal and written). Results oriented with a take charge attitude; demonstrated ability to prioritize and manage multiple priorities and tasks. Superb interpersonal skills to deal with people at all levels, internally and externally. Self-starter with strong teamwork mind set and customer service focus. High degree of confidentiality and judgment in dealing with sensitive information. Fluent spoken and written English, good command of Chinese highly desired. Proficient in Excel, Word and PowerPoint When you join our team: We’ll empower you to learn and grow the career you want. We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, we’ll support you in shaping the future you want to see. About Manulife and John Hancock Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit . Manulife is an Equal Opportunity Employer At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact . Working Arrangement Hybrid