Executive Secretary

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! The role of an Executive Secretary is to effectively and efficiently manage the administrative tasks of the grains executive team they report to, they role is to alleviate the administrative burden on Executives so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis. WHAT YOU WILL DO: • Co-ordination of meetings, conferences and diaries including pre-meeting pack preparation and other arrangements • Prepare Presentations or reports for Team members • Typing of minutes / correspondence • Filing • Domestic & international travel arrangements • Conference and seminar arrangements and co-ordination • Preparation of presentations, spreadsheets, letters, etc • Diary management and scheduling of appointments • Screening calls and message taking • Sorting and screening of mail and other correspondence • Control and manage stationery and catering requirements • Assist Function with any facilities related matters, including maintenance, contracts, running of the office • Expense Claims and generating of purchase orders Processing and reporting on all costs against department budget & expenses Cellular Phone administration • Customer requests resolved • Ad hoc admin tasks WHAT YOU WILL BRING TO THE TABLE: Key attributes and competencies Administrative aptitude – the ability efficiently and effectively manage the administrative tasks to ease the burden on the lawyers. Agility – ability manage multiple tasks and in line with the ever changing priorities of the lawyers. Communication - Outstanding communication, interpersonal and negotiation abilities across all levels Problem Solver – the ability to resolve administrative challenges on behalf of the lawyers. Confidentiality – the ability to ensure the highest level of confidentiality and integrity. Experience Previous secretarial experience – minimum 3-5 years Skilled at managing competing priorities under pressure. Skilled at developing and managing multiple. stakeholders and their demands. In depth knowledge of office management and basic accounting procedures In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.