Executive Virtual Assistant

Job description

Join Hire Hangar and work with fast-growing global companies while building a long-term career. **Job Title:** Executive Virtual Assistant **Location:** Remote **Time Zone:** US Time Zones (EST–PST) **Role Overview** We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational *support* to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive *workflows* to maximize efficiency. **Key Responsibilities** - Manage executive calendars, including *scheduling* meetings across time zones and prioritizing appointments - Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items - Handle *email* management, correspondence, and follow-ups on behalf of executives - Prepare and edit documents, presentations, reports, and spreadsheets - Coordinate travel arrangements and itineraries when required - Act as a liaison between executives and internal/external stakeholders - Maintain organized digital filing systems and documentation - *Support* special projects, research, and ad hoc administrative tasks as needed - Ensure confidentiality and professionalism in handling sensitive information **Required Qualifications** - Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership - **Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.** - Strong organizational and time-management skills with the ability to prioritize effectively - Excellent written and verbal communication skills in English - High level of discretion, professionalism, and reliability - Ability to work independently, anticipate needs, and solve problems proactively **Preferred Qualifications** - Experience supporting C-level executives or founders - Familiarity with project management or *CRM* tools - Background in a fast-paced startup or professional services environment - Experience coordinating across multiple departments or external partners **Tools & Technology** - Google Workspace (Gmail, Calendar, Docs, Sheets) - Slack, Zoom, Microsoft Teams - Asana, Trello, or similar project management tools - Calendar *scheduling* tools (e.g., Calendly) - Document management and cloud storage platforms (e.g., Google Drive) **Please NOTE** It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles. We connect top talent with vetted employers, competitive pay, and real growth opportunities.