Exhibition Floor Plan Designer (Contractor/Freelance role)

Job description

Floor Plan Design & Development Create detailed exhibition floor plans using AutoCAD and EXPOCAD, or similar CAD software Design booth layouts, aisle configurations, and traffic flow that maximize sellable space and improve the visitor experience Produce multiple plan iterations based on venue specifications and client requirements Ensure compliance with venue regulations, fire codes, and safety standards Sales Support & Coordination Interface with the Sales Team and Sales Operations Team on an ongoing basis to update floor plans as booths are sold, held, or reconfigured Provide up-to-date plans, booth availability, and space options to support client negotiations Coordinate with venue management to obtain accurate specifications and restrictions Route all floor plan communication through the Sales and Sales Ops Team, and Operations Team Collaborate closely with internal stakeholders such as Event Managers, the Project Management Team, Marketing, Operations, Sales and ISP Teams, and other central teams such as CRM, Admin, and Customer Service (this position does not involve customer-facing support but may be required if needed) Collaborate with the Marketing Team to create visually appealing floor plan presentations for print and other marketing collaterals Reports and Technical Documentation Create, update, and maintain floor plan calculations, including sellable space, gross and net floor area, and occupancy figures Prepare venue comparison reports covering floor area and technical details such as rigging, electrical provisions, trenches, entrance and exit gates, and temporary structures Produce technical drawings with precise measurements and specifications Prepare documentation packages for the Operations Team, contractors, and venue authorities Project Management Manage several floor plan projects at once while meeting tight deadlines Track revisions and maintain clear version control throughout the planning cycle Keep digital files organized and accessible to the wider team Required Qualifications Previous experience in the same role, with proven skills and a solid background in exhibition floor planning Degree in Drafting, Architecture, Interior Design, or a related field, or 2–4 years of equivalent professional experience (ideally within the exhibitions and events industry) Proficiency in AutoCAD: Experience designing, modifying, and managing large-scale trade show floor plans, with a strong understanding of booth layouts, numbering systems, and space optimization Event Mapping Automation: Demonstrated hands-on experience using EXPOCAD (or similar software) to automate layout designs, process booth split/combine requests, and manage spatial datasets for exhibitors Technical understanding of exhibition venues, particularly in the UAE and Saudi Arabia (familiarity with Hong Kong venues is a plus) Knowledge of SketchUp, Adobe Illustrator, or 3D rendering tools is an advantage Strong grasp of scale, measurements, and spatial relationships Knowledge of building codes, accessibility requirements, and venue safety regulations Portfolio demonstrating floor plan design and technical drawing work Core Competencies Sharp attention to detail and accuracy Strong communication skills, with the ability to work closely alongside sales and operations teams Well-organized and able to manage frequent plan changes during peak booking periods Calm under pressure and dependable with deadlines Preferred Qualifications Direct experience with exhibition organizers or venue operators in the GCC region Familiarity with event management software or floor plan booking software Bilingual capabilities (English essential; Arabic is a plus) Please note this is a freelance position from August to December 2026. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know. Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene. Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector. Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.