Expense Specialist

Job description

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Expense Specialist based in the United States.** This role provides essential financial and administrative support to a government-focused program with meaningful public-sector impact. You will manage corporate card activity, reconcile event and travel expenses, and help ensure expenditures are accurate and properly documented. The position works closely with finance teams, event coordinators, task order managers, and other stakeholders to support compliant program operations. You will play an important role in keeping financial processes organized, timely, and aligned with contractual and regulatory requirements. Success in this position requires strong attention to detail, excellent organization, and confidence working with financial records and expense systems. The role offers a fully remote environment, opportunities to collaborate across teams, and exposure to finance operations supporting a critical government mission. It is an excellent opportunity for a finance professional who enjoys structured work, accountability, and contributing to operational excellence. ### Accountabilities - Manage corporate card activity and reconcile program-related event and travel expenses accurately and efficiently. - Review financial expenditures for accuracy, completeness, appropriate documentation, and timely processing within each billing cycle. - Collaborate with program finance teams, event stakeholders, task order managers, and other key partners to ensure travel and expense requirements remain within approved scope. - Monitor and process expense documentation while maintaining compliance with internal policies, procedures, contractual requirements, and applicable government regulations. - Identify discrepancies, missing information, or potential compliance issues and work with relevant stakeholders to resolve them promptly. - Maintain organized and accurate financial records to support reporting, billing cycles, audits, and program administration. - Use expense management and corporate card platforms to track transactions, reconcile expenditures, and maintain supporting documentation. - Apply strong organizational and prioritization skills to manage multiple financial activities and deadlines effectively. - Support continuous improvement of expense management and administrative processes by identifying opportunities to improve accuracy, efficiency, and consistency. - Perform other finance and administrative duties as assigned in support of program operations. ## Requirements - Bachelor’s degree required, preferably in finance, accounting, business administration, or a related field. - At least 2 years of relevant financial, expense management, accounting support, or administrative experience. - Demonstrated experience working with financial documentation, expense reports, corporate card transactions, or similar financial processes. - Proficiency with Microsoft Office Suite, particularly Excel and spreadsheet-based financial tracking. - Experience with expense management systems and business tools such as Concur, AMEX corporate or virtual card platforms, or comparable solutions. - Strong attention to detail and a consistent commitment to accuracy when reviewing and processing financial information. - Excellent organizational and prioritization skills, with the ability to manage recurring deadlines and multiple tasks simultaneously. - Ability to identify discrepancies, investigate issues, and resolve problems efficiently and thoughtfully. - Strong written and verbal communication skills and the ability to collaborate effectively with finance teams and cross-functional stakeholders. - Ability to work independently in a remote environment while maintaining productivity, accountability, and responsiveness. - Sound judgment, professionalism, and a strong commitment to compliance and confidentiality. - Willingness to travel occasionally, with expected travel of less than 10%. ## Benefits - Annual salary range of **$64,230–$73,865**, with actual compensation determined based on experience, geographic location, contractual requirements, and other relevant factors. - Fully remote work arrangement. - Full-flex work week where applicable to support work-life balance. - Medical plan options, including options with Health Savings Accounts. - Dental and vision insurance. - 401(k) plan with employer matching contributions. - Paid vacation, sick, and personal leave. - Paid holidays, including approximately 10 paid holidays annually. - Paid parental, military, bereavement, and jury duty leave, where applicable. - Paid Family Leave program providing up to 160 hours during a rolling 12-month period for eligible employees. - Short- and long-term disability coverage. - Life insurance and accidental death and dismemberment coverage. - Personal accident, critical illness, and business travel and accident insurance options. - Wellness programs and comprehensive employee support resources. - Professional development and career growth opportunities. - Collaborative, mission-focused work environment supporting important government programs.