Export Control Specialist

Job description

Join us to Make an Impact Innovation is in our DNA. We invented supercontinuum lasers and photonic crystal fibers and we constantly reimagine how our products can be used and improved. Our customers use our products in medical and life science research, quantum computing and space exploration. We seek curious, creative and collaborative people to work in our cutting-edge company. Can you see yourself working in teams and providing solutions for innovators? If you wish to apply, please contact us with your CV / Résumé. If you have a cover letter, please save this in one document with your CV / Résumé as you are only able to upload one document. We look forward to hearing from you! Are you passionate about export control, global trade compliance, and ensuring regulatory excellence? We are looking for an Export Control Specialist to join our Global Trade Compliance team at HQ in Birkerød. In this role, you will play a key part in ensuring our international trade activities comply with export control, customs, and trade regulations, while partnering with colleagues across the business to support compliant global operations. THE JOB Export Control Due Diligence Review and perform due diligence on import, export, and cross-trade documentation, including End User Statements, customs entries, export declarations, supplier invoices, and shipping documentation. Maintain trade compliance records in accordance with internal policies and regulatory requirements. Collaborate with R&D, Aerospace & Defense, Shipping, Procurement, Legal, Product Management, Sales, Product line Managers, Operations, and other stakeholders to ensure compliant trade activities. Monitor and audit shipments for compliance and investigate potential export control, customs, or trade compliance issues or violations. Stay up to date on changes in export control, customs, sanctions, and trade regulations, and advise management on regulatory developments. Prepare analyses, reporting, and documentation related to export control, customs, and trade compliance. Follows company procedures and maintains up to date knowledge on processes to minimize the risks to the company of breaching regulations. Support continuous improvement of compliance processes and procedures. Export Licensing Ensure compliance with local and international trade regulations, including export control and sanctions, by developing, and maintaining licensing frameworks Assess export licensing requirements and prepare, submit, and manage export license applications with relevant authorities. Provide guidance on export licensing obligations across the organization to relevant stakeholders Coordinate with customs brokers and government authorities where required. Export Control Operations Conduct transaction screening and risk assessments against global export control regulations, sanctions, and trade restrictions, in alignment with the Company’s Global Country Ranking framework. Manage export-controlled items in Microsoft Dynamics 365 (D365), including license verification and release of shipments held for compliance review. Support global trade compliance activities related to RMAs, Danish Inward Processing Relief (IPR), ATA Carnets, and other customs procedures, and ensuring adherence to applicable customs, export control, and trade compliance regulations. Manage incoming export control, customs, and trade compliance enquiries and escalate potential issues when necessary. Provide operational guidance to Shipping and Procurement on trade compliance matters. Develop and maintain due diligence procedures and SOPs related to export controls, international trade, and customs compliance together with Trade Compliance Management. Your profile You are detail oriented, structured, analytical, and confident working independently. You are proactive, solution-oriented, and able to balance business requirements with regulatory requirements. You exercise a high degree of initiative and self-reliance in completing tasks and finding practical solutions to operational challenges. You are able to independently manage responsibilities, prioritize activities, and develop solutions to support business objectives and compliance requirements. You enjoy collaborating across functions, and build relationships with internal and external stakeholders You ensure deadlines are met, and you can act as a Bull-Dog when needed, to ensure global trade compliance adherence. You manage own goals, objectives and KPIs, set forth by Manager. Qualifications Required Freight Forwarder education or similar qualification. Export Control work experience. Export Control Compliance certification or relevant education. Minimum 3 years' experience within EU Export Control. Minimum 2 years' experience with Global Trade Operations Compliance. Experience managing import and export shipments, including export control, customs procedures, and international trade compliance requirements. Strong Microsoft Office skills, particularly Excel, Word, and PowerPoint. Professional business English. Preferred Global Trade and/or Customs Compliance certification. UK Export Control experience. Legal education within Export Control. Experience with Microsoft Dynamics 365 (D365), Lite, or Spire. Experience within Aerospace & Defense export control Experience with Internal Compliance Programs. Knowledge of customs procedures, ATA Carnets, RMAs, dangerous goods, and international freight excellence. Experience classifying export-controlled products in collaboration with Engineering and Product Line Management. Apply We review applications and conduct interviews on an ongoing basis, so we encourage you to apply as soon as possible. The final application deadline is Aug 13th, 2026. Please ensure that both a mandatory cover letter and a detailed résumé/CV are uploaded as part of the application. Please upload these documents in one Word or PDF document. Keep your personal data safe Hamamatsu ("The Company") take responsibly for the protection of your personal data. Accordingly, upon receiving your job application and additional material you choose to submit, the Company keeps a safe and secure environment and ensures confidentiality. You also have a role to play in keeping your personal data safe. We request you only submit personal data about yourself in your job application, CV / Résumé or other relevant material you choose to provide to us that is relevant for the specific job opening you are applying for. Please consider whether there is personal information you are about to submit, such as health information, information on family relations, information on trade union membership, etc. that is not necessary for our recruitment process or the job opening you are applying for. Please also be aware that certificates or other documents are not necessary for the vacancy. We urgently request you to redact/cross out such information before you submit your job application. Thank you.