F&B Operational Coordinator - Advent Health Training Center

Job description

LEGENDS & ASM GLOBAL Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues – stadiums, arenas, convention centers, and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen! GLOBAL HOSPITALITY We believe that exceptional venue experiences should extend beyond game day and show time. From five-star feasts and craft cocktails to local eats and sizzling chef-inspired creations, we are renowned for our exceptional dining experiences. Our fresh, creative cuisine is just the beginning. We strive to delight guests at every turn with thoughtful service and operational excellence. ADVENTHEALTH TRAINING CENTER Legends is the official hospitality partner of the AdventHealth Training Center, home to the Tampa Bay Buccaneers. The partnership includes overseeing the food and beverage program development and management for player nutrition, training camp operations, corporate hospitality, special events, and all food and beverage related activations at the facility. Join us in elevating the athlete and guest experience through unparalleled service, operational precision, and pride in supporting one of the NFL’s premier training environments. PRIMARY RESPONSIBILITIES This role consolidates and refines key administrative and operational functions from culinary and catering support. Responsibilities include: Menu, Recipe & Documentation Management Maintain and organize recipe databases, menu files, standard operating procedures (SOPs), Banquet Event Orders (BEOs), event packets, calendars, and departmental files for both culinary and catering operations. Assist with menu development, formatting, distribution, and preparation of BEOs and operational packets for daily operations, training camp, player meals, and special events. Manage departmental correspondence, meeting agendas, and administrative projects as assigned. Purchasing, Inventory & Cost Control Coordinate purchasing requests, vendor communications, supply orders (including linen, boxed lunches, and operational supplies), invoices, and inventory documentation. Maintain accurate digital inventory records, including post-event inventory entry, reconciliation, and end-of-month counts and reporting. Assist with receiving and verifying warehouse and vendor deliveries while maintaining organized inventory records. Prepare reports on food costs, labor metrics, inventory levels, and operational performance. Scheduling, Onboarding & Team Support Support scheduling, payroll documentation, and employee records for culinary and catering team members. Coordinate onboarding paperwork, uniform issuance, orientation, and training documentation for new culinary and catering employees. Communicate event updates, schedule changes, and operational information to internal departments in a clear and timely manner. Event Logistics, Floor & Operational Support Coordinate logistics for catering functions, banquets, training camp hospitality, and special events, including event diagrams, staffing documents, and operational packets. Provide floor and operational support during events and training camp by assisting with setup/breakdown coordination, responding to administrative and operational needs, and supporting catering and culinary leadership on site. Assist with vendor and rental coordination as needed for events. Serve as a liaison between culinary operations, catering, facilities, human resources, and other departments to ensure smooth execution. Compliance & Workplace Standards Ensure compliance with food safety regulations, company policies, and health department requirements. Maintain organization and cleanliness of administrative offices and storage areas. Assist with special projects and other duties as assigned based on business needs. QUALIFICATIONS Associate or bachelor’s degree preferred. Previous administrative experience in hospitality, culinary operations, catering, food and beverage, sports, or event management preferred. Experience working in a fast-paced hospitality, sports, or training facility environment is preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with scheduling, inventory, or event management software is a plus. Strong organizational, time management, multitasking, and attention-to-detail skills. Excellent written, verbal, and interpersonal communication skills. Ability to manage multiple priorities and meet deadlines in a dynamic environment. Understanding of culinary terminology, menu development, food cost controls, and banquet/event operations preferred. Strong analytical and problem-solving abilities with a customer-service and team-first mindset. Ability to maintain confidentiality regarding personnel and financial information. Must be available to work flexible hours, including evenings, weekends, holidays, training camp periods, and special events at the AdventHealth Training Center. Food safety certification preferred or ability to obtain. Bilingual is a plus. KNOWLEDGE, SKILLS & ABILITIES Ability to work collaboratively across culinary, catering, facilities, and administrative teams. Comfortable supporting both office-based administrative work and on-floor operational needs during events and training camp. Strong initiative and ability to identify operational needs and support leadership in resolving them. Proficiency in English (read, speak, write); additional languages valued. PHYSICAL REQUIREMENTS Ability to work in both office and culinary/event environments. Prolonged periods of sitting, standing, walking, and computer work. Ability to occasionally lift, push, or pull up to 25–50 pounds as needed for event support. Ability to walk through kitchen, training, and event spaces; occasional bending, reaching, and standing for extended periods during events. Must be able to perform the essential functions of the role with or without reasonable accommodation. WORK ENVIRONMENT This position operates in both office and food service / event environments and may require exposure to varying temperatures, kitchen equipment, and busy operational settings during training camp and special events. Location is on-site at the AdventHealth Training Center. Must follow and promote all company safety policies and procedures, including completion of required safety training. Report all safety incidents in accordance with company protocols. NOTE The essential responsibilities of this position are described above. They may be subject to change at any time due to reasonable accommodation or other business reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends & ASM Global is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.