Facilities and Health & Safety Manager

Job description

Background As architects of meaningful change, we guide industries forward by developing world-class products and holistic, scalable solutions that harness our expertise in telemetry, control and analytics and electrification. We work with pioneers and visionaries who share our ambition to win. The output is high-performance design of products and processes across the automotive, motorsport and transport industries. You won’t believe what we get to work on. Purpose of the Role We are seeking an experienced, proactive, and adaptable Facilities Manager to manage our UK factory and head office, and to lead health, safety, and facilities operations across our sites. This role is pivotal in ensuring compliance with all relevant legislation, maintaining safe and efficient workplaces, and fostering a positive safety culture. You will manage both hard and soft FM services, oversee contractor performance, and champion continuous improvement in HSE and facilities standards, within Motion Applied. Principal Accountabilities Building & Services Management Manage the condition, maintenance, and lifecycle of buildings, fabric, and grounds. Oversee building services: HVAC/air handling, compressed air, process gases, steam/boilers, chilled water, vacuum, extraction/LEV, water treatment, electrical distribution (LV/HV with AP/CP as applicable), fire detection/suppression, security/access/CCTV. Ensure cleanroom and/or ESD‑controlled areas (EPA) meet required controls where applicable Support the continual improvement of the integrated management system BMS (Building Management System) Ownership Administer BMS strategy, controls, alarm management, schedules, setpoints, and change control. Trend and analyse performance data (temperatures, humidity, differential pressures in controlled spaces, energy meters) to maintain process stability and reduce energy use. Ensure resilience of BMS infrastructure (backups, security roles, firmware/patching in coordination with IT/OT). Support with the maintenance of HSE and FM software and tools. Equipment & Asset Management Maintain critical site assets and utilities per OEM guidance, statutory requirements, and risk‑based maintenance strategies (RCM/CBM). Maintain an up-to-date asset register, technical files, O&M manuals, drawings (including single‑line diagrams), and PPM schedules in the CAFM/CMMS. Coordinate defect elimination and root cause analysis Plan and control shutdowns, isolations, and permits (e.g., Hot Work, Confined Space, Electrical). Develop and own the FM helpdesk and deliver efficient, high-quality service to internal stakeholders. Compliance, Certification & Documentation Maintain legal registers, compliance calendars, and assurance packs; prepare for audits (internal, external, and regulator). Manage Legionella control (L8/HTM/BS guidance), asbestos management (CAR 2012), LEV thorough examinations, pressure systems written schemes, lifting equipment thorough examinations, fixed electrical testing, and gas safety. Support/maintain ISO certifications as applicable (e.g., ISO 45001 Health & Safety, ISO 14001 Environmental, ISO 50001 Energy, ISO 9001 Quality). Administer F‑Gas, refrigerant logs, and FGAS-qualified contractor oversight. Keep site plans (fire strategy, zoning, fire stopping registers) current. Health, Safety & COSHH Act as FM lead for H&S across building services; collaborate with EHS. Act as competent person for Health & Safety, including Fire Safety, RIDDOR, and Electrical Responsible Person duties. Ensure robust COSHH risk assessments for chemicals (e.g., solvents, fluxes, cleaning agents), correct storage/segregation, SDS management, spill control, and waste handling. Manage DSEAR risk assessments (flammables/ATEX zoning) where applicable to processes/solvents. Ensure mandatory statutory inspections and remedials (e.g., PUWER/LOLER/PSSR/LEV). Drive Permit‑to‑Work and contractor control; deliver toolbox talks; ensure fire safety (RRO 2005), evacuation drills, first aid, and emergency response. Champion a proactive safety culture (near misses, learning teams, visible felt leadership). Energy, Sustainability & Environment Monitor utilities (electricity, gas, water, compressed air) and reduce consumption via BMS optimisation, heat recovery, leak reduction, and asset upgrades. Ensure compliant waste management (including WEEE and hazardous waste) and spill prevention. Budgeting & Vendor Management Own FM budgets (opex/capex), cost control and forecasting. Tender and manage FM contracts and SLAs; drive vendor performance and safety. Benchmark service levels; implement continuous improvement. People & Leadership Coach, develop, and define competency matrices and AP/CP roles. Foster collaboration with Production, Quality, EHS, and IT/OT. Deliver H&S training and induction programs, and coordinate external training providers as required. KPIs (Examples) Statutory compliance: 100% on time; zero overdue high‑risk actions, and ensure full compliance with applicable HSE legislation and company policies. Asset availability: ≥ 99.5% for critical utilities. Energy intensity: year‑on‑year % reduction vs baseline. Reactive vs planned maintenance ratio: move towards ≥ 70% planned. H&S: TRIR, near‑miss reporting rate; contractor audit scores. What You’ll Bring Proven experience in a similar role covering both FM and HSE responsibilities. Strong stakeholder management and communication skills. Ability to design and implement policies, procedures, and risk assessments. Experience managing budgets, contracts, and compliance reporting. A proactive, solutions-focused mindset with a passion for service excellence. Essential Qualifications & Experience IWFM Level 4 (or higher) or equivalent HNC/HND or Degree in Facilities Management/Building Services/Mechanical/Electrical Engineering or related field (or significant equivalent experience). NEBOSH General Certificate (or higher) in Health & Safety. Demonstrable experience in facilities and H&S management, ideally in manufacturing and multi-site environments. Knowledge of building compliance, fire safety, COSHH, SSoW and H&S risk management. Experience in M&E services, PPM planning, and contractor management. IT proficiency (Microsoft Office). Willingness to travel across our sites in Surrey. Desirable qualifications and knowledge: IWFM Level 5 (or higher) or BSc in Facilities Management. NEBOSH Diploma in Health & Safety. ISO 45001 Internal Auditor qualification. IEMA Certificate in Environmental Management. Electrical systems and applications. Health and Safety at Work etc. Act 1974 Management of Health and Safety at Work Regulations 1999 COSHH Regulations 2002 DSEAR 2002 and ATEX awareness (for flammable atmospheres) Electricity at Work Regulations 1989 and BS 7671 (18th Edition) awareness PUWER 1998, LOLER 1998 Pressure Systems Safety Regulations 2000 (PSSR) Regulatory Reform (Fire Safety) Order 2005 Control of Asbestos Regulations 2012 (awareness; Asbestos Management Plan) Gas Safety (Installation and Use) Regulations 1998 (if gas systems present) Legionella control (HSE L8 & HSG274) F Gas requirements (records, certified personnel) CDM Regulations 2015 (Client duties) Waste, WEEE, hazardous waste handling, and environmental permitting What we can offer you In return for everything you bring to the table, we can ensure an exciting, challenging role in a dynamic business surrounded by some of the best people in their respective fields. At Motion Applied we firmly believe it’s the relationships and friendships we create while working that make us special. We’re also aware that the world is changing and we are part of that change. We all want and need different things from our work and home lives, so, if you have commitments outside of work, we’re open to talking through flexible working options that work for you and us. Annual leave (25 days + bank holidays, pro-rated for part time colleagues). Enhanced Company Maternity, Paternity and Adoption leave and pay. Flexible working policies, including Hybrid Working. Life assurance to the value of 4 times base salary Opportunity to join the Motion Applied Pension Plan Company funded individual private healthcare with the opportunity to extend to partner or spouse and/or dependents at a discounted rate. Ride-to-work with Evans Cycles – take advantage of the Government’s Cycle-to-Work scheme which offers savings of up to 42% on the cost of a new bike, cycling accessories and components. Electric car scheme – opportunity to drive a brand-new car in a more affordable way through this salary sacrifice scheme. Employees are eligible to join the scheme after successful competition of their probationary period. Who we are Motion Applied are a medium-sized tech firm spun out of McLaren Group. We’re looking for people who will thrive in a non-hierarchical, growth-orientated company, self-starters who are flexible and somewhat entrepreneurial in their approach. Motion Applied are committed to Diversity, Equality and Inclusion (DEI) and promote DEI in all we do .