Facilities Budget Coordinator

Job description

With moderate supervision, perform a variety of standard Facilities bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records. Oversee the building vendors’ financial data and accounting practices across all LOBs On average, create and track 1,000+ purchase orders on an annual basis Manage several subsidiary accounts by verifying, allocating, and posting transactions to building general ledger accounts across all LOBs Main, include: ordering shopping carts, purchase order (PO) management and tracking, processing and confirming invoices, working with suppliers on delinquent invoicing Work with Construction Managers and Facilities Specialist to ensure that accurate budget tracking, invoice management, and accurate PO management are considered for new and existing projects Ensure that all financial and transactional data are inputted accurately into accounting workbooks and SRM to ensure accurate financial records and reports Track cash flow to invoices that are delayed and follow up on vendors’ payments on a routine basis to ensure Facilities budget workbooks are kept meticulously accurate Maintain the records for fixed assets, including depreciation, purchase, and sale of assets Manage VIM invoicing, review, code, and approve non-PO invoices; problem-solve incoming invoices Work closely with finance partner to track assets and depreciation Job Specifications Typically has the following skills or abilities: One to two years of experience in an accounting environment Knowledge of clerical or construction bookkeeping principles and practices Ability to perform detailed work with numerical data and to make arithmetic computations accurately Excellent organizational skills and the ability to meet tight deadlines 10-key by touch (7,000 ksph) Ability to key both alpha and numeric (6,000 ksph) Clean credit history as reported by credit report For roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment Preferred Skills Experience supporting Facilities, including Retail and Commercial Construction, Facilities Maintenance, Property Management, or similar operational environments. Experience with SAP, Coupa, VIM, Smartsheet, FEXA, Microsoft 365, and advanced Excel for financial tracking, reporting, reconciliation, and analysis. Strong analytical and problem-solving skills with the ability to research issues, resolve discrepancies, and independently drive items to completion. Proven ability to build effective partnerships with vendors and cross-functional teams, including Procurement and Finance, through strong communication and coordination skills. Demonstrated ownership, accountability, adaptability, and attention to detail while managing priorities in a fast-paced environment. #LI-VISIONCARE Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here . Salary Ranges: $15.75 - $22.58 VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status . We maintain a drug-free workplace and perform pre-employment substance abuse testing. Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws. Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information. We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click here to learn about our application process and what to watch for regarding false job opportunities. As a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.