Facilities Manager

Job description

What you'll do Building Operations & Maintenance Oversee the ongoing maintenance and physical condition of the office and property. Perform routine light maintenance and repairs, including light bulb and ceiling tile replacement, minor office repairs, hanging artwork and shelving, and similar tasks. Proactively identify maintenance needs and address issues before they impact employees or business operations. Order and maintain appropriate building parts, tools, equipment, and maintenance supplies. Vendor & Contractor Management Serve as the primary point of contact for facilities-related vendors and contractors. Coordinate and oversee plumbing, electrical, HVAC, roofing, landscaping, sump pump, waste removal, cleaning, security, fire protection, and other building services. Obtain estimates, coordinate scheduling, oversee onsite work, and ensure projects are completed appropriately and on time. Maintain strong vendor relationships while monitoring service quality, responsiveness, contracts, and costs. Building Systems, Safety & Compliance Oversee critical building systems, including generator, HVAC, fire alarm and life-safety equipment. Coordinate routine inspections, preventive maintenance, testing, and required service. Maintain schedules and documentation for fire extinguishers, fire protection systems, generator maintenance, and other required inspections. Maintain organized records of inspections, warranties, service agreements, repairs, and facilities documentation. Renovations & Capital Improvements Work closely with the Associate Director of Experience to plan, coordinate, and execute facility renovations, workplace improvements, and capital projects. Partner on projects such as executive boardroom and conference room renovations, workspace reconfigurations, flooring replacement, floorplan updates, multifunctional workspaces, and aesthetic improvements. Coordinate construction, maintenance, repairs, and vendor work around high-profile client meetings, executive meetings, employee events, and other important onsite activities, working closely with the Associate Director of Experience to ensure the workplace remains polished, professional, and client-ready. Assist with project budgeting, proposals, estimates, schedules, permitting, and implementation while minimizing disruption to business operations. Emergency & Incident Response Serve as a key facilities point person during building emergencies, storm damage, equipment failures, leaks, power outages, and other unexpected incidents. Coordinate immediate response, contractors, remediation, and follow-up repairs. Assist with insurance claims and documentation related to building damage, including gathering estimates, photographs, invoices, and supporting information. Coordinate communication with landlord, property representatives, insurance contacts, vendors, and internal leadership during facility-related incidents. Requirements 5+ years of experience in facilities management, building operations, property management, construction/project management, or a related field. Strong working knowledge of general building maintenance and common commercial building systems. Comfortable performing light hands-on maintenance and troubleshooting while knowing when specialized or licensed contractors are required. Demonstrated experience managing vendors, contractors, service agreements, and repair projects. Experience coordinating renovations, construction, or capital improvement projects strongly preferred. Strong project management, organizational, and follow-through skills. Ability to manage multiple priorities and respond calmly and effectively to urgent building issues. Strong communication skills and the ability to work effectively with employees, executives, vendors, landlords, contractors, and local officials. Comfortable using technology to maintain facilities records, schedules, budgets, and project documentation. Ability to perform the physical requirements associated with a hands-on facilities role, including walking the property, using basic tools, moving supplies and equipment, and performing minor repairs. Success in this role means our workplace operates smoothly and safely, building issues are identified and resolved proactively, vendors and maintenance schedules are well managed, and leadership has confidence that facility projects and emergencies are being handled from start to finish . This person will bring a strong sense of ownership to the building - seeing something that needs attention, determining the right solution, and making sure it gets done. What Matters at RevHealth: Leave your fingerprint - Your voice, your mind, your mark—they matter. Bring your creativity, perspective, and passion into everything you do. Show up like it’s Day 1 - Show up like you have something to prove, something to discover, and something to protect—treating the work and the company like it’s yours to shape Give it and take it as a gift - Whether it’s a compliment or constructive feedback, use it to grow. Progress over process - Don’t hide behind the system—use it as an accelerator. Stay agile, push for what matters, and harness the latest technology to keep us ahead. Own the We - Collaboration starts with you. Ask tough questions, take responsibility, and build something greater—together. Drink the good stuff - Celebrate the wins—and the tries. Do the right thing - If it feels right or wrong, it is. RevHealth is committed to hiring the best team possible to create revolutionary brand experiences that inspire change. We believe that we need a diverse set of perspectives to deliver the best possible solutions for our clients. We look for talent from a wide range of backgrounds - including but not limited to - race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status. If you are looking for a positive team environment and to be successful in the healthcare marketing world, join us! At RevHealth, we offer a comprehensive benefits package designed to support your well-being and financial security. Our benefits include: Healthcare Coverage – Four medical insurance options, plus dental and vision plans. 401(k) Plan – RevHealth matches 100% of the first 3% of your contributions and 50% of the next 2%, totaling a 4% match if you contribute at least 5%. Company-Paid Life Insurance – Providing peace of mind for you and your loved ones. Generous Flexible Paid Time Off – Supporting work-life balance. Additional perks and ancillary benefits are also available. In a world of big-box consolidated agencies, RevHealth stands apart—proudly independent and intentionally different. That’s not just our ownership—it’s our mindset. It empowers us to think fearlessly, make bold decisions, and tailor our approach to fit the unique needs of every client. We are a team of dreamers and doers, committed to crafting work that moves the industry, shapes conversations, and makes a meaningful difference in people’s lives. Our mission is to be a modern partner for progressive clients. Interested in working for a dynamic agency that empowers its people to produce career-defining work? Join us at RevHealth, an independent pharmaceutical healthcare marketing and ad agency and bring your voice, your curiosity, and your craft to an environment that champions both your personal growth and cutting-edge client solutions. We are seeking a proactive, hands-on Facilities Manager to oversee the day-to-day operation, maintenance, safety, and continued improvement of our office environment. The Facilities Manager will report directly to the Associate Director of Experience and work in close partnership with them to oversee building operations, facilities planning, renovations, capital improvements, and the continued evolution of the workplace. The ideal candidate is highly organized, resourceful, mechanically inclined, and comfortable moving between hands-on maintenance, vendor management, regulatory coordination, emergency response, and larger renovation and capital improvement projects. We are looking for someone who notices what needs attention, takes initiative, and follows issues through to resolution.