Facilities Manager

Job description

**Your wellbeing, our mission. Join a company shaping a healthier world.** **GET TO KNOW US** At Wellhub we're revolutionizing workplace wellness. Our platform connects employees worldwide to the best partners for fitness, mindfulness, therapy, nutrition, and sleep—all in one simple subscription. Headquartered in NYC with team members in Europe, North America and South America, we’re on a mission to make every company a wellness company. We believe work should be fulfilling, inspiring, and balanced. Here, you’ll find a team that values wellbeing, collaboration, and different perspectives, where passion and creativity push boundaries to create real impact. Your contributions will help shape a healthier, more balanced world for you and millions of people globally.**Join us in redefining the future of wellbeing!** **THE OPPORTUNITY** We are hiring a **Workplace & Facilities Manager (Europe)** to our **Workplace & Facilities** team in **Spain**! This role leads workplace, facilities, and staff operations across our European offices, serving as a strategic partner to regional stakeholders across the organization. You will be responsible for aligning regional support needs with team capacity, setting high standards for workplace experience, and optimizing operational processes, vendor contracts, and space utilization. By ensuring flawless execution of day-to-day operations and leading key corporate real estate projects, you will directly support Wellhub’s regional growth and overarching company goals. **YOUR IMPACT** - **Establish and cultivate trust** and credibility across the organization and with senior leadership by proactively communicating Workplace & Facilities guidelines, processes, and strategic standards. - **Ensure seamless onboarding operations** by implementing and managing processes to guarantee all first-day requirements—including office access, laptop delivery, Welcome Kits, and transport platform registrations—are fully prepared for new hires. - **Oversee financial procedures and budget management** across office expenses, events, travel, and catering—handling purchase orders, supplier inquiries, resolving irregularities, and leveraging industry insights to optimize spend and negotiate favorable terms. - **Lead vendor selection and partnership management** with a global perspective, evaluating market trends and business context to determine when to maintain, expand, or replace external suppliers. - **Drive corporate real estate projects** including office relocations and renovations, cultivating external partner relationships, evaluating risks, and maintaining business continuity with minimal operational disruption. - **Develop and execute end-to-end project plans** complete with clear objectives, milestones, deliverables, timelines, and resource allocations for all European workplace initiatives. - **Analyze operational data to diagnose challenges**, extract actionable insights, and deliver recommendations to optimize space utilization and reduce operational costs. - **Collaborate cross-functionally and globally** to identify process efficiencies, tailoring workplace operations to meet European regional requirements while upholding global company standards. - **Craft structured communication and change management plans**, including company-wide announcements, crisis management communications, and transition strategies that foster adoption with minimal disruption. - **Mediate team and stakeholder dynamics**, resolving conflicts constructively to maintain positive working relationships while staying aligned with organizational goals. - **Manage European office travel schedules** and oversee day-to-day requests from remote locations to ensure ongoing compliance with workplace and facilities agreements. - **Live the mission:** inspire and empower others by genuinely caring for your own wellbeing and your colleagues. Bring wellbeing to the forefront of work, and create a supportive environment where everyone feels comfortable taking care of themselves, taking time off, and finding work-life wellness. **WHO YOU ARE** - **A seasoned workplace operations leader** with a Bachelor's Degree in Administration, Organization, Hospitality, Workplace & Facilities Management (or related field) and at least 5+ years of relevant experience in mid-to-senior level workplace management, corporate real estate, or multi-office operations across Europe. - **A strategic project manager** skilled in building and executing end-to-end project plans, tracking complex facilities initiatives, standardizing operational processes, and overseeing office relocations. - **A strong negotiator and vendor manager** who excels at vendor selection, contract negotiations, budget optimization, and cultivating long-term external partnerships. - **An analytical thinker** who leverages data insights to optimize space utilization, control operational expenses, and align workplace strategy with key business objectives like employee retention and satisfaction. - **An exceptional communicator and change manager** fluent in English (knowledge of additional European languages is highly valued) with proven ability to craft structured communication plans, articulate persuasive arguments, and guide teams smoothly through organizational change and crisis scenarios. - **A hospitality-minded professional** with a strong service orientation, acute attention to detail, and proficiency in GSuite and modern workplace facilities management software. - **A diplomatic and self-motivated leader** capable of mediating conflicts, pushing back on requests with discretion, and traveling regularly across European office locations. We recognize that individuals approach job applications differently. We strongly encourage all aspiring applicants to go for it, even if they don't match the job description 100%. We welcome your application and will be delighted to explore if you could be a great fit for our team. For this specific role, please note that prior experience in **multi-office workplace and facilities management across Europe** and **corporate real estate projects and vendor negotiations** are mandatory requirements. **WHAT WE OFFER YOU** With thoughtful benefits, emotional wellbeing resources, and a culture that empowers you to take ownership of your role and your wellbeing, we create an environment where you can thrive in all dimensions of your life. Our benefits include: **WELLHUB:** Free Gold membership with access to onsite gyms and studios, digital fitness programs, and online wellness resources for meditation, nutrition, mental wellbeing support, and more! Add up to three family members to your plan, ensuring access to wellness for those who matter most to you. **HEALTHCARE:** Health insurance. **FLEXIBLE SCHEDULE:** Flexibility for us isn’t just about where we work—it also means being able to shape how and when we get things done. Together with their leaders, employees define schedules that align with their time zones, team needs, and personal routines. **PAID TIME OFF:** We know how important it is to take time away from work to recharge. Employees receive a minimum of 25 days paid holiday per year with an additional day for each year of tenure (up to 5) in addition to annual holidays (including an extra holiday on your birthday!). **PARENTAL LEAVE:** Welcoming a new child is one of the most special moments in your life. Take the time to be present and enjoy your growing family. We offer 100% paid parental leave to all new parents. Parents giving birth are eligible for an extended leave and a ramp-back period to return part-time while they get settled. **CAREER GROWTH:** Access world-class platforms, participate in interactive sessions, build your personalized development roadmap, and explore internal opportunities. We focus on continuous learning and feedback to support your journey toward personal and professional success. **CULTURE:** You’ll join a team of passionate people who come together to break boundaries, support each other, and create a meaningful impact in workplace wellness. We win together, building trust through open communication and a culture where every perspective matters. [Learn more about our shared culture and values here.](https://wellhub.com/en-us/careers/our-values/) **Want to see what it’s really like to work here? Follow us on** [**Instagram**](https://www.instagram.com/lifeatwellhub/) **@lifeatwellhub and watch our team video on** [**YouTube**](https://www.youtube.com/watch?v=ZgIPiszTVm4)**!** **Diversity, Equity, and Belonging at Wellhub** We aim to create a collaborative, supportive, and inclusive space where everyone knows they belong. At Wellhub, we welcome and celebrate your authentic self. Wellhub is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. Our commitment to inclusion also extends to how we recognize and reward our people. We’re proud to be Syndio Fair Pay Certified, reflecting our ongoing dedication to equitable and fair pay practices across our global team. [Read more about it here.](https://www.linkedin.com/posts/wellhub_fairpay-syndio-activity-7407826561531363328-wbN_?utm_source=share&utm_medium=member_desktop&rcm=ACoAAAzHQWABKsRqcpvxy4QpDCJNe_szRdC4hgY) Questions on how we treat your personal data? See our [Job Applicant Privacy Notice.](https://wellhub.com/en-us/careers/job-applicant-privacy-notice/)