Facility Coordinator 80 - 100% (f/m/d)

Job description

Location: Zurich, Zurich, Switzerland Job ID: R0143516 Date Posted: 2026-09-08 Company Name: HITACHI ENERGY HOLDINGS LTD Profession (Job Category): Administration & Facilities Job Schedule: Full time Remote: No Job Description: The opportunity In this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences. This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment. How you'll make an impact Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services. Serve as the primary point of contact for facility-related inquiries and workplace support activities Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers Manage purchase orders, invoices, reports, documentation, and other administrative processes Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications Represent the company professionally as the first point of contact for visitors and external stakeholders Your background Completed commercial apprenticeship or equivalent qualification Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach Positive and proactive mindset, strong problem-solving skills, and attention to detail Proficiency in Microsoft Office applications as well as very good German and good English language skills More about us We believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together. Accessibility and reasonable accommodation Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. Use of Al and automated tools in recruitment As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice. Background Screening and Security Checks As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.