Family Assistant and House Manager

Job description

Family Assistant and House Manager Location: Dana Point, CA 92629 Employment Type: Part-time | 25 hours week Schedule: Mon, Tues, Thurs 12-830pm | Flexible for occasional weekend/evenings Compensation: $35-40 hourly based on experience Start Date: ASAP Requirements Reliable transportation required Maintain a smoke-free environment Flu shot preferred Must be authorized to work in the United States About Our Family We are a warm, active family building our roots in Dana Point with two wonderful school-age children, ages 8 and 12, who each have their own unique personalities, interests, and learning styles. As a family, we value kindness, curiosity, adventure, and creating meaningful experiences together. We love to travel, explore, and continue learning as a family. This season of life is focused on creating greater consistency, fostering independence, and establishing thoughtful routines that help our children and household thrive. One parent works remotely from home full-time and requires uninterrupted work hours, while the other travels during portions of the week. Our children are wonderful, unique individuals, and we're looking for someone who can meet each of them where they are developmentally while providing consistency, encouragement, and healthy boundaries. We're seeking a trusted professional who can confidently support the rhythm of our home, anticipate needs, and bring calm, organization, and consistency to each day. We have a professional house cleaner who supports the home three days per week, so this role is centered on household management, organization, family support, meal preparation, and helping our home operate smoothly. We are rebuilding our village and hope to find someone who becomes a trusted, long-term extension of our family. Who You Are You are warm, mature, proactive, and quietly confident. You naturally notice what needs attention and take initiative without waiting to be asked. You enjoy creating calm within a busy household and take pride in helping families feel supported and organized. With experience in childcare and development, you truly love this type of work and have expertise in supporting families. The ideal candidate balances warmth with structure, encouraging independence while maintaining routines, accountability, and positive family values. Experience supporting children with varying learning styles, personalities, and activity levels is strongly preferred. Additionally, you have a light footprint within the home, you know how to read the room, respect privacy, and seamlessly support the family's daily rhythm. You are flexible, adaptable, dependable, and genuinely enjoy making life easier for others. You are tech savvy with a high EQ and communicate proactively through shared notes, calendars, or brief daily updates, and you're comfortable working independently while keeping the family informed. Most importantly, you understand the privacy of working inside someone's home and approach the role with professionalism, discretion, integrity, and care. We're Looking For Someone Who Is: Prior House Manager, Family Assistant, or Household Manager experience preferred Experience working with school age children and their routines; comfortable balancing childcare and household management responsibilities Strong organizational and multitasking skills with excellent follow through Excellent written and verbal communication Proactive and self-directed Warm, engaging, and emotionally intelligent Calm, adaptable, and solution-oriented Trustworthy, discreet, and respectful of privacy Open to feedback with healthy professional boundaries Passionate about supporting children's growth and development Key Responsibilities Family & Child Support Provide engaged after-school support for two school-age children School pick-ups, drop-offs, and activity transportation Assist with homework, organization, and academic encouragement Support healthy routines, independence, and positive behavior Prepare backpacks, activity gear, snacks, and clothing Coordinate extracurricular schedules and daily logistics Provide occasional backup childcare as needed Serve as a dependable support while a parent is working from home Household Management & Organization Maintain organized, functional household systems Complete daily resets of common living spaces Light household upkeep including dishes, surfaces, laundry folding, and high-traffic vacuuming Prepare the home for cleaners and maintain organization between cleaning visits Seasonal organization of clothing, linens, décor, toys, and household items Packing and unpacking for family travel Prepare donations and organize household projects Break down boxes, organize deliveries, and manage mail/packages Meal Planning & Preparation Plan simple, healthy family meals aligned with family preferences Prepare after-school snacks and basic family friendly dinners Grocery shopping and pantry organization Meal prep including proteins, vegetables, grains, and family staples Prepare school lunches as needed Maintain a clean and organized kitchen Household Inventory & Errands Monitor household inventory and proactively restock supplies Grocery shopping and household errands Returns, dry cleaning, gift shopping, and miscellaneous household tasks Manage household supply lists and online orders (Amazon, Costco, Target, etc.) Administrative & Household Coordination Maintain the family calendar and household schedules Coordinate appointments and activity logistics Communicate proactively through shared notes and updates Assist with travel planning and family logistics as requested Coordinate with household vendors, cleaners, and service providers Help oversee occasional home maintenance and repair appointments Occasional Projects As needed, assist with: Refrigerator, pantry, and organizational refreshes Holiday, guest, and event preparation Seasonal household projects Household systems improvements How to Apply Please submit a brief introduction sharing why this opportunity feels like a great fit, along with your updated resume and three professional references with current contact information. Finalists will be required to complete a background check as part of the hiring process. When you apply with Sage Haus, you'll also be added to our candidate community email list where we occasionally share career opportunities, hiring updates, and household management resources. You may unsubscribe at any time.