File Administrator Property North

Job description

Function The successful applicant will be part of the Property team and responsible for managing dossiers and data relating to Elia's property assets in Flanders. Key responsibilities Managing and updating databases relating to property assets: creating files on a digital platform (e-core), accurately inputting data relating to dossiers (plots of land, rights in rem and personal rights, euro-denominated sums linked to the value of property and/or transactions, etc.), ensuring the accessibility of databases, posting documents on the server and seeing to the structured classification of these documents (permits, agreements, deeds, etc.), so that information can be easily accessed by the whole team. Searching for and communicating information about Elia's assets: assessing and checking information requests, providing clear answers and adhering to predetermined deadlines. Maintaining contacts, both in-house (various Elia departments such as Controlling, Accounting and Legal, operational teams, etc.) and externally (launching applications to the Land Registry Administration, and contacting notaries with a view to executing official deeds and formalising contracts and agreements). In the context of external contacts, checking and correcting information, reviewing content and format when drawing up draft deeds, and organising and following up on notarial deeds as well as on the related payments. Notarial component (strong profile): Preparing, reviewing and following up on draft deeds Coordinating with notaries with a view to executing official deeds Checking legal content and formal requirements Following up on signatures and the registration and transfer of deeds Following up on payments linked to transactions Managing economic compensation agreements: Taking care of administrative follow-up to compensation agreements concluded by Elia Managing related documentation and databases Following up on payments and contractual obligations Your Profile Bachelor's degree (preferably in law) or equivalent experience Experience of notarial work would be a major advantage (dossier manager/notarial assistant) A keen interest in property and legal matters Good knowledge of Dutch and working knowledge of French Accurate, structured and independent Strong organisational skills and priority management Ability to follow up on complex projects over the long term A team player with a sense of initiative Proficiency in MS Office (Word, Excel, Outlook) Offer Salary: a competitive salary package, year-end bonus, double vacation pay, meal vouchers (€10 per working day) and a bonus based on group results. Insurance: group insurance, hospitalisation insurance and ambulant care for the whole family. Vacation: you will be entitled to 20 vacation days and 13 additional vacation days. Social fund: Year-end vouchers, birth and marriage allowances. We will also cover part of the cost of glasses, a dental prosthesis or other medical needs. Communication: you will be given an iPhone, a phone subscription (for work and private use) and a laptop. Discounts: you will enjoy a 30% discount on your gas and electricity bill. Mobility: you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work as concessionary travel (66% of the cost of a second-class monthly train season ticket). Elia shares: Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price. Location Léon Monnoyerkaai 3, 1000 Brussels