Film & Special Events Coordinator

Job description

Department: Film & Special Events Reports to : Director of Film & Special Events Status: Full-time/ Non- exempt Note: A valid driver’s license is required for this position. About the Central Park Conservancy: Central Park is one of the world's most famous and beloved public spaces. Designed by Frederick Law Olmsted and Calvert Vaux in 1858, the 843-acre Park was the country's first purpose-built public park and is a National Historic Landmark and a New York Scenic Landmark. The Central Park Conservancy, a private, not-for-profit organization, was founded in 1980 to rescue the Park, which had fallen into serious disrepair. Since then, the Conservancy has overseen the investment of over $1. 6 billion in the restoration of the Park , which now hosts over 40 million visitors a year. The Conservancy is one of the largest and most successful public private partnerships in New York City and is considered a major civic institution given its impact on the health and vibrancy of both the Park and the City. The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from urban life. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of its care, including landscape maintenance, capital improvements, and the visitor experience. The Conservancy employs roughly 400 people and has an annual operating budget of $100 million. Job Summary: The Film and Special Events Coordinator is responsible for planning, organizing, and coordinating film and special events in Central Park, as well as overseeing and participating in relevant operational duties. The schedule is flexible according to event programming: holidays, weekends and overnights as needed. The coordinator ensures compliance with Conservancy and Parks policies and practices by film and special event third parties. This position works closely with film and event production personnel and City agencies, including but not limited to the Department of Parks and Recreation, New York Police Department, Emergency Services and the Mayor’s Office of Film, Theatre and Broadcasting. Summary of Essential Job Functions: Support the development and implementation of operational plans for managing and staging special events including pre-event set-up, event day activities, staff overtime, supervision of operations staff assisting with special events , clean-up, and post-event analysis. Coordinate with the Mayor’s Office of Media & Entertainment and private production companies regarding film and photography requests for Central Park Coordinate in person and by written correspondence with various City agencies and third parties as it pertains to special events . Conduct site reviews with third parties for proposed film or event activities. Provides oversight of film and special event activities to ensure compliance with Conservancy and Parks policies, practices, and rules. Maintain calendars and film/event tracking. Demonstrate knowledge of Central Park’s history and landmarks and shares information with Park patrons, contractors, and vendors Provide accurate and pertinent information about Park rules and regulations to Park visitors and permit holders. Communicate with ease and diplomacy across all staff levels and Park patrons. Perform other duties as required . Minimum Requirements: Bachelor’s degree or equivalent combination of education and experience. One to three years of experience in a park operations capacity and/or special event/film industry Strong team player Strong interpersonal skills Excellent customer service and problem-solving skills Proficiency with MS Word, Excel, Outlook, and PowerPoint Valid driver’s license required . Excellent organizational, planning, time management and communication skills Abilities Required: Ability to work a flexible schedule to meet the needs of the park , including nights, weekends, and holidays. Ability to make critical decisions and manage emergency situations. Ability to work outside in all weather conditions year -round. Ability to lift 50 lbs. Salary range: $ 5 6 K - $ 7 2 K (based on level of experience) DIVERSITY, EQUITY & INCLUSION The Central Park Conservancy’s work is guided by the belief that Central Park, and all public parks, must be managed and actively protected as an inclusive and democratic space for all. Working closely with our New York City partners, we will always strive towards creating and sustaining a sense of belonging for all visitors and advocating for equitable and accessible public use of the park . In service of this belief, we are committed to fostering a workforce and organizational culture that is as diverse as Central Park itself and the dynamic city it serves. Safety Requirements Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be following federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potentially dangerous condition, he/she should alert other employees and notify his/her supervisor immediately . Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. As needed, all personnel may be required to perform duties outside of their normal responsibilities.