Finance & Accounting Manager

Job description

**** **FINANCE AND ACCOUNTING MANAGER** **ABOUT PROSPERITY NOW** At Prosperity Now, we help communities and organizations strengthen financial security through practical tools, research, and partnerships. Our approach is to innovate, incubate, activate, and elevate new and existing systems-oriented solutions that address the root causes of economic barriers to opportunity. **ABOUT THE POSITION** The Finance and Accounting Manager is responsible for managing the day-to-day accounting and financial operations of Prosperity Now and ensuring the accuracy, integrity, and timeliness of the organization’s financial records and reporting. Working closely with the Chief Financial Officer (CFO), Finance staff, and cross-functional teams, this hands-on role oversees the month-end and year-end close processes, general ledger, accounts payable, accounts receivable, account reconciliations, and compliance with applicable accounting standards, grant and contract requirements, and organizational policies. Reporting to the CFO, the Finance and Accounting Manager serves as a key financial partner to Finance, Business Development, and Program staff, supporting budgeting, forecasting, grant and contract financial management, and internal and external financial reporting. The role provides oversight of restricted grant accounting, cost allocations, financial compliance, and the development and maintenance of strong internal controls. The Finance and Accounting Manager also plays an important role in strengthening the organization’s financial infrastructure by improving accounting processes, increasing efficiency, and ensuring that financial information is accurate, accessible, and useful for decision-making. The successful candidate will combine strong technical accounting expertise with a collaborative and service-oriented approach and the ability to translate financial requirements into practical guidance for colleagues across the organization. **This is a remote position requiring the ability to work during Eastern Time Zone business hours.** **ROLES AND RESPONSIBILITIES** *General Accounting and Finance* - Manage day-to-day accounting and financial operations, ensuring the accuracy, integrity, and timeliness of financial records and processes. - Lead the monthly and year-end close processes, including preparation and review of journal entries, account reconciliations, accruals, allocations, and other closing activities. - Maintain the integrity of the general ledger and ensure transactions are accurately recorded, properly supported, and classified in accordance with GAAP, organizational policies, and applicable funding requirements. - Prepare timely and accurate monthly financial statements, including the statement of financial position, statement of activities, cash flow reports, and other management reports - Oversee accounts payable and accounts receivable processes, including timely vendor payments, customer and funder billings, collections, and reconciliation of related accounts. - Prepare and review reconciliations of bank accounts and significant balance sheet accounts, including accounts receivable, accounts payable, prepaid expenses, accrued liabilities, grants and contracts, and other key accounts. - Oversee accounting for payroll and related liabilities and ensure appropriate recording and allocation of personnel costs. - Support cash flow monitoring and treasury activities, including maintaining visibility into cash balances, anticipated receipts, and upcoming obligations. *Audit, Compliance, and Reporting* - Coordinate the annual financial statement audit and other financial reviews, including preparation of audit schedules, supporting documentation, and responses to auditor requests. - Serve as a primary day-to-day liaison with external auditors and coordinate the timely completion of audit requirements across the organization. - Coordinate required financial and regulatory filings, including annual tax filings, Forms 1099 and 1096, and other applicable reporting requirements. - Maintain organized and complete financial records and supporting documentation in accordance with organizational record-retention requirements. *Budgeting, Forecasting, and Financial Analysis* - Support the CFO in developing and maintaining annual budgets, rolling forecasts, cash flow projections, and long-term financial plans. - Prepare and analyze budget-to-actual results, identify significant trends and variances, and work with department leaders to understand financial performance and support corrective action when needed. - Support scenario planning and financial analysis to inform resource allocation, organizational planning, and management decision-making. *Grants Compliance and Allocations* - Oversee the financial management of grants and contracts, ensuring accurate accounting, appropriate cost classification, complete documentation, and timely financial reporting. - Maintain accurate accounting for restricted and unrestricted funding and ensure revenue and expenses are recorded in accordance with applicable accounting standards and funding requirements. - Review grant and contract expenditures for allowability, appropriate allocation, budget availability, and compliance with funder requirements. - Oversee the allocation of personnel and shared costs to grants, contracts, programs, and organizational functions using approved methodologies and appropriate supporting documentation. - Monitor grant and contract budgets and spending to identify underutilization, overspending, funding gaps, and other financial risks, and communicate findings to the CFO and responsible department leaders. - Collaborate with Business Development and Program teams to review grant proposals, budgets, amendments, and financial reporting requirements for accuracy, feasibility, and alignment with organizational cost structures. - Provide practical guidance and training to staff on grant and contract financial requirements, time allocation, cost allocation, and other financial compliance processes. *Cross-Functional Partnership* - Build collaborative relationships with Business Development, Program, Human Resources, Operations, and other teams to support effective financial management across the organization. - Serve as a trusted and accessible resource to staff on accounting, time tracking, budgeting, grant management, and financial process questions. - Translate complex financial information and requirements into clear, practical guidance for non-financial stakeholders. *Financial Systems, Processes, and Internal Controls* - Maintain and improve accounting systems, workflows, and financial processes to increase accuracy, efficiency, transparency, and scalability. - Support the implementation, integration, and optimization of financial systems and related technologies. - Develop, document, and maintain financial policies, procedures, and internal controls that safeguard organizational assets and strengthen accountability. - Identify opportunities to automate manual processes, improve data quality, and strengthen the integration of financial information across organizational systems. - Promote consistent application of financial policies and internal controls across the organization. **QUALIFICATIONS** - Bachelor’s degree in accounting, finance, or a related field required; CPA or advanced degree preferred. - Minimum of eight (8) years of progressive accounting and financial management experience, including experience with increasingly complex responsibilities. - Strong knowledge of U.S. GAAP and nonprofit accounting principles, including restricted funding, grant and contract accounting, functional expense reporting, and cost allocations. - Demonstrated experience leading month-end and year-end close processes and preparing accurate financial statements and management reports. - Experience supporting annual financial statement audits and preparing audit schedules and supporting documentation. - Proven experience with grant and contract financial management, including budgeting, expenditure monitoring, cost allocations, personnel time allocation, and funder reporting requirements. - Strong understanding of internal controls and experience improving accounting processes, policies, systems, and workflows. - Advanced proficiency in Microsoft Excel and experience working with cloud-based accounting and financial systems. Experience with Sage Intacct, QuickBooks Online, Ramp, Paylocity, Martus, or similar platforms is preferred. - Strong analytical and problem-solving skills, with the ability to identify issues, evaluate financial information, and develop practical solutions. - Strong communication and interpersonal skills, with the ability to explain financial information clearly and effectively to non-financial stakeholders. - Collaborative and service-oriented approach, with the ability to build effective working relationships across functions and levels of the organization. - Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and maintain accuracy in a dynamic environment. - Demonstrated ability to work effectively in a remote environment while maintaining communication, productivity, collaboration, and accountability. - **Ability to work during Eastern Time Zone business hours.** **COMPENSATION AND BENEFITS** Salary is between $80,314 and $124,487, depending on experience. Benefits include access to health, dental, vision, life, disability, and retirement plans, along with flexible spending accounts and long-term care coverage. In addition, employees benefit from generous leave programs, an Employee Assistance Program, and other resources that promote work-life balance and financial security. **This is a remote, full-time role, based in the United States. Candidates should be able to work during Eastern Time Zone work hours.** *Prosperity Now is proud to be an Equal Opportunity Employer. We believe that diversity of background and perspective are strengths, and seek to continue to grow a diverse, highly committed, skilled, and collaborative staff. We encourage candidates from various backgrounds to apply.* *Applicants needing accommodation for any part of the application process may contact Envision Consulting at 626.714.7577 to request and arrange for assistance.*