Finance & Administration Specialist

Job description

About Us Anthos|Home is a nonprofit startup focused on creating a new way home for New Yorkers with housing vouchers. We streamline the apartment search, approval, and move-in process using technology to move people into stable housing faster. We believe every person deserves a place to blossom, and we’re building the tools, systems, and teams to make that possible. Our Culture At Anthos|Home, urgency drives our work because every day in shelter matters. We are focused on helping people move into stable housing as quickly as possible and continuously improving how we get there. We are looking for team members who are highly data-oriented, tech-savvy, and comfortable learning new systems. Strong candidates value accuracy, use data to inform decisions, and actively improve how information is tracked and shared. We value people who are thoughtful, adaptable, and detail-oriented, and who follow through, communicate openly, and take ownership of their work. How effectively we use data and technology directly impacts how quickly people get home. The Role Anthos|Home is seeking a highly skilled and detail-oriented Finance and Administration Specialist to join our dynamic team. Reporting directly to the Finance and Administration Supervisor, this pivotal role is responsible for overseeing the organization’s contractual, financial, and administrative functions with a high degree of accuracy and professionalism. The successful candidate will play a key role in managing contractual processes, maintaining meticulous records, and coordinating with external partners, including property providers, brokers, and government agencies to ensure seamless execution of agreements and efficient organizational operations. The ideal candidate will demonstrate exceptional organizational acumen, a proactive approach, and a commitment to organizational excellence, all while upholding the highest standards of confidentiality and integrity. This role offers an opportunity to contribute meaningfully to our mission of advancing housing justice through effective financial stewardship and operational support. Key Responsibilities Contract Lifecycle Management: Draft, review, and facilitate the execution of agreements with property owners, brokers, and external vendors, ensuring compliance, accuracy, and timeliness. Maintain comprehensive records of all contractual documents, amendments, and key milestones, leveraging organizational systems to monitor deadlines and obligations. Financial Operations & Payments: Verify banking details, process payments promptly, and record all transactions with precision. Oversee incentive payments and reimbursements, ensuring all requisite documentation and approvals are secured in accordance with organizational policies. Data Integrity & Reporting: Design, develop, and maintain comprehensive dashboards, reports, and tracking systems across platforms such as Salesforce, Nexonia, DocLink, and other financial management tools. Ensure the accuracy and integrity of all data, facilitate detailed financial analysis, and provide timely, insightful reports to support informed strategic decision-making. Administrative Excellence: Support the organization’s operational functions, including maintaining confidential files, coordinating logistics, and managing general office procedures to sustain an efficient and professional work environment. Cross-Functional Collaboration: Act as a liaison between internal teams and external partners, fostering effective communication and ensuring contractual and financial compliance across all organizational activities. Other duties as assigned Qualifications Bachelor’s degree or equivalent professional experience in contract management, legal operations, finance, or a related field. Minimum of 2 years’ experience in a compliance-driven environment, with demonstrated expertise in contract drafting, review, and administration. Exceptional attention to detail with a proven ability to manage complex contractual and financial processes accurately. Tech-savvy and quick to learn new digital tools and systems; Proficiency with contract management systems, Microsoft Office Suite, Salesforce, Nexonia, DocLink, and financial reconciliation tools. Familiarity with legal terminology and contractual language is highly desirable. Knowledge of the NYC housing market and voucher systems is advantageous. Key Competencies Superior organizational and time-management skills, with the ability to prioritize effectively in a fast-paced environment. Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders. Discretion and integrity in handling confidential information. Ability to work independently, demonstrate initiative, and collaborate effectively within a team. Commitment to organizational mission, equity, and social impact. Compensation and Work Environment Competitive starting salary: $65,000 - $70,000 Hybrid work environment: 2-5 days in office &/or in the field This role requires flexibility to work evenings and weekends as needed. Comprehensive benefits package including: Health, dental, and vision insurance 401(k) with 4% employer match Generous paid time off Summer Fridays in August Professional development opportunities Current wellness perks: Weekly yoga classes, ClassPass subscription etc. Join Our Team Join a mission-driven team moving at startup speed to create real change in New York City. If you’re excited by building something new, using technology for social good, and contributing ideas that shape how we work, we’d love to meet you. Apply now to join Anthos|Home and help create a new way home. How to Apply Please send your resume and cover letter through our careers site. Anthos|Home is committed to fostering a workplace where all individuals have equal opportunities to succeed. We are an Equal Opportunity Employer and encourage individuals of all backgrounds, experiences, abilities, and lived experiences to apply. Lived experiences is defined to include, but is not limited to, homelessness and/or housing instability. We believe that a range of perspectives strengthens our team and enhances our ability to serve communities effectively. Any applicant who requires an accommodation during the application process should contact Anthos|Home to request such an accommodation.