Finance Administrator

Job description

The Role Deliver impactful EHS solutions. Empower safer, smarter workplaces. Are you passionate about helping customers achieve real results through technology? At Evotix, we’re looking for an Finance Administrator to lead the delivery of tailored EHS (Environmental, Health, and Safety) software solutions that transform how businesses operate. In this role, you’ll work with clients from discovery to deployment—understanding their needs, configuring solutions, and ensuring a seamless rollout that delivers measurable impact. If you’re excited by the idea of driving change and making workplaces safer through innovation, we’d love to hear from you. The Role This is a hands-on Finance Administrator role responsible for supporting the smooth running of the finance function through accurate data entry, record maintenance, and transactional processing across the order-to-cash and purchase-to-pay cycles. You will be a key point of contact for customers, suppliers, and colleagues, ensuring queries are resolved promptly and information flows accurately between systems. You will maintain the integrity of core financial data that adds real value, underpinning reliable reporting, timely supplier payments, and clean customer and sales records. Your attention to detail will strengthen the controls that matter most to the business, from purchase order management and sales reconciliations to supplier invoice processing and expense review. Alongside day-to-day processing, you will support key finance activities including reconciliations, supplier payment runs and vendor onboarding. Working closely with the wider finance team, you will help ensure the function operates efficiently, compliantly, and to a high standard globally. Key Responsibilities Sales & Customer Data Requesting customer purchase orders by email and responding to related queries. Entering and maintaining customer records on the ERP. Accurately entering and maintaining sales data from Salesforce in the master sales database. Performing sales reconciliations following each month-end. Checking that professional services projects have been set up correctly in the in-house PS software. Coordinating the completion of vendor registration forms. Supplier / Accounts Payable Maintaining the company's supplier contract database. Entering and maintaining supplier records on the ERP. Processing supplier invoices in the AP software. Sending remittance advices to suppliers. Assisting with the compilation of supplier payment runs. Employee Expenses Assisting with the review of employee expense claims. Responding to routine employee expense queries. Assisting with the preparation of employee expense journals for upload to the ERP. Month-end Rolling forward month-end schedules and reconciliations. General Responding to emails receiving into the Accounts mailbox. Any other duties as reasonably required. Experience Required Essential Finance function experience — 3-5 years of experience working within a busy finance team, including exposure to a global or multi-entity environment, with an understanding of how transactional finance supports the wider business. Accounting knowledge — A solid grounding in core accounting principles, including the purchase-to-pay and order-to-cash cycles, accruals, reconciliations, and the general ledger, sufficient to process and query financial data accurately and confidently. Attention to detail — Strong attention to detail and a high level of accuracy in data entry and record maintenance, with a methodical approach and a commitment to getting things right first time. Excel skills — Strong Excel skills, comfortable working with large data sets and using functions such as lookups, filtering, and pivot tables to organise, reconcile, and check data. Communication & organisation — Clear written and verbal communication skills, with the ability to manage a busy inbox, respond professionally to customer, supplier, and employee queries, and prioritise a varied workload to meet deadlines. ERP / systems experience — Experience working with an ERP or accounting system and a general confidence in learning and navigating new finance software. Desirable NetSuite experience — Hands-on experience with NetSuite would be a real advantage, though experience with other comparable ERP systems is also valued. Systems aptitude — Familiarity with accounts payable automation tools, expense management platforms, or CRM/sales systems such as Salesforce. Professional qualification — Part-qualified, studying towards, or holding an entry-level accounting qualification (e.g., AAT, or the early stages of ACCA/CIMA), or relevant equivalent. Global / SaaS environment — Previous experience in a global business or a fast-paced SaaS/technology environment, working across time zones and with international colleagues. Additional Information Evotix is unable to offer visa sponsorship. You must have the legal right to work in the country where the role is based at the time of application. Ready to Make a Difference? If you’re a bold, results-driven leader who thrives on challenges, loves scaling success, and is passionate about making a difference—we want to hear from you! Thank you for your interest. Please note, we are not seeking support from external recruitment agencies at this time. Direct applications from candidates are warmly welcomed. Who are Evotix? We're a growing global EHS SaaS company with a clear ambition: to combine world-class software, data and AI to help our customers operate smarter, safer and more efficiently. For exceptional talent, Evotix offers something rare-the pace of a growth company, the scale to make a real difference, and the opportunity to influence strategy, technology and outcomes at a global level. At Evotix, we're creating the future of workplace health, safety and wellbeing—and we need ELITE people to help us do it. People who pursue Excellence , show Leadership , deliver Impact , earn Trust , and Empower those around them.