Finance and Operations Administrator

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Job Title: Finance and Operations Administrator Department: Dean's Office, College of Pharmacy College/Division: College Of Pharmacy Primary Job Posting Location: Atlanta, GA 30341 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: Mercer University's College of Pharmacy is searching for a Finance and Operations Administrator on the Atlanta, Georgia campus. Responsibilities The Finance and Operations Administrator is a key member of the Dean's administrative leadership team, overseeing the College of Pharmacy's budget, financial planning, and reporting obligations to national and state agencies. In this strategic role, the administrator manages the College's financial assets and provides oversight of assigned facilities, space utilization, and physical assets. Additionally, the position supports the Georgia Baptist College of Nursing by performing supplemental financial management duties, which comprise approximately 25% of the role's responsibilities. Duties include: Assist in reviewing and submitting all grants or contracts for the College of Pharmacy, as well as the College of Nursing. Perform year-end reconciliations to validate indirect cost recovery. Prepare and collect payments for fellowships, and liaise with on-campus partners (IAMR) for quarterly billing, financial reviews, and facilities issues. Assist the Pharmacy and Nursing Deans and faculty in the preparation of various reports and surveys, and prepares special reports and financial analysis as requested or specified. Assist the Pharmacy and Nursing Deans in preparing and presenting the annual budget. Prepare revised Pharmacy and Nursing budgets as required by the University. Assist department chairpersons in the management of departmental budgets in Workday and assist faculty in preparing budget estimates for contracts/grants. Liaise with accounting to resolve issues around accounts payable or grants and contracts. Liaise with the Mercer Environmental Health and Safety Administration related to hazardous materials. Liaise with Physical Plant outside contractors and architects on capital and renovation projects relevant to the College of Pharmacy. Coordinate facilities-related work requests and maintain records of departmental fixed assets. Monitor departmental spending against budget, manage restricted accounts, and implement and monitor all university business policies and procedures. Participate in special projects, committees, and University and professional meetings as determined by the Dean. Manage entries in Workday for new and departing employees as well as updates for promotions and pay changes. Manage additions and payment to adjunct faculty. Serve as staff liaison with Human Resources, as well as with the Payroll Department. Manage and review start up packages for new faculty and control addition and deletion of Bearcard access to labs. Approve requisitions for payments, invoices and budget adjustments for areas of responsibility. Coordinate procurement activities and review purchasing transactions to ensure compliance with University policies and budget requirements, including reconciliation of procurement card activity. Review and control submission of vendor contracts and agreements to Mercer legal department. Review and approve travel expense reimbursement in Workday. Revise and present contracts and affiliation agreements to University legal and work with partners to ensure all agreements are executed. Handle all intellectual property submissions to TreMonti Associates. Qualifications A bachelor's degree in business, accounting or a closely related field to include coursework in accounting, finance, fund accounting, and/or business law and four years of administrative management and financial analysis experience to include general accounting knowledge, budgeting, purchasing, and computer experience OR a master’s degree and two years of the same related experience are required. Knowledge/Skills/Abilities Computer proficiency is required to effectively utilize the University's Financial Reporting System (FRS), Budget System, and Excel spreadsheets to support financial analysis, reporting, and recordkeeping activities. Knowledge of purchasing and procurement procedures is important to support the School's daily operations and ensure timely acquisition of goods and services needed for instructional and research activities. Working knowledge of accounting and budgeting concepts is necessary to assist with budget preparation, monitor expenditures, and accurately process financial transactions and related documentation. Strong attention to detail is essential to ensure the accuracy of financial records, reports, budgets, and forecasts. Effective verbal and written communication skills are necessary to exchange information clearly and accurately with faculty, staff, students, vendors, and other University stakeholders. Knowledge of contracts and agreements is important to assist with the review, processing, and routing of documents between the College, the University, and external organizations. Ability to work cooperatively with individuals across multiple departments and organizational levels is important, as the position regularly coordinates activities and information among various University offices. Ability to work independently and manage multiple responsibilities with minimal supervision is necessary to ensure the efficient administration of day-to-day operational and financial functions. Background Check Contingencies: - Criminal History - Credit Check Required Document Attachments: - Resume - Cover letter - List of three professional references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions , tuition waivers , paid vacation and sick leave , technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: Scheduled Weekly Hours: 40 Job Family: Staff Administrative Operations Exempt EEO Statement: EEO/Veteran/Disability