Finance Assistant

Job description

ROLE: The Finance Assistant supports the Controller and Leadership Team by handling day-to-day transactional finance work across all entities — primarily cash posting and accounts payable — while ensuring accuracy, timeliness, and compliance with company procedures. This person must be able to work with different personalities, cooperate with other team members, and work under pressure, while valuing deadlines and timeliness. Core values include meticulous attention to detail, goal-oriented follow-through, patience, accuracy, and quality output, along with adaptability to changing systems and requirements. RESPONSIBILITIES: Manage full-cycle accounts payable across all entities, including invoice entry, coding, approvals routing, and payment processing. Perform daily cash posting and bank transaction matching, ensuring all activity is recorded accurately and timely. Code credit card transactions and assist with expense allocations. Process AR adjustments related to write-offs, revenue reversals, and refunds as directed. Review and process chargeback documentation to merchant processors, banks, or inquiring entities. Review, process, and create invoices for referral credits. Assist the Controller and Staff Accountant with data gathering and support during monthly close (AP, prepaid expenses, deferred revenue support, etc.). Maintain and update tracking sheets and core finance applications (Sage Intacct) daily. Update the End of Week (EOW) report for management by 12pm CST. Work closely with the Billing and Contracts Specialist on client exceptions, exits, and other matters impacting the financials. Assist with schedules and support documentation for the annual audit as needed. Support process improvement initiatives and accounting software implementation/maintenance. Investigate discrepancies or areas of concern, escalating to the appropriate parties as needed. Other duties as assigned to support efficient operation of the finance department. RESULTS All financial transactions are completed accurately and timely per established procedures. All tracking sheets and applications (Intacct) are updated daily prior to reporting. Cash is posted daily with no unresolved discrepancies. AP for all entities is processed accurately and on schedule. Weekly (EOW) report is submitted to the Controller on time. Demonstrates consistent growth toward Staff Accountant-level responsibilities. All other assigned projects are completed by the due date, or in a timely manner if no date is given. REQUIREMENTS Staff Accountant-level accounting experience preferred; at least 1–2 years of applicable accounting/bookkeeping experience required. Sage Intacct experience preferred. Must work US-based hours (general working hours 7am–4pm CST, M–F); flexibility for additional hours as needed. Strong problem-solving skills with the ability to manage multiple, high-volume tasks. Organized and meticulously detail-oriented. Demonstrated initiative to research and follow up on situations to ensure compliance with company policies. Excellent internal and external, verbal and written communication skills. Adaptable to a changing environment with tolerance for high-pressure situations. Ability to navigate core, company-wide applications. Pay Range: $6.00-8.00 per hour USD About Gains Intermediate Gains Intermediate is the first private equity backed portfolio that specializes in the health and wellness coaching space. Our mission is to help Gym Owners reach more people, change more lives, and build a wildly profitable business through effective coaching, intuitive software and industry leading fitness nutrition. Gains is made up of three business units: Gym Launch is an industry-leading provider of coaching programs and business training solutions to help small boutique and health club owners increase revenue, improve profitability, and scale their systems and teams through coaching, content, and community. Prestige Labs is a supplement brand for Gym Owners that provides science backed transformative supplements that people love to take and offers an additional revenue stream through incomparable commissions. is a software built by Gym Owners for Gym Owners to accurately track the most critical business metrics to grow their business and support payment processing for their members with unmatched rates in the industry saving both time and money so they can focus on what truly matters. OUR CULTURE: We believe that our culture is a representation of who we are and is showcased through the values we uphold on a daily basis. At Gains we embody our Core Tenets which are the values we look for in teammates when hiring, firing, and promoting. It’s also the framework we use when making decisions and it showcases why our clients and partners want to work with us. Do The Boring Work Speed Is King Be Your Own Boss Grow Or Die Have Humility Don’t Sugarcoat