Finance Assistant

Job description

Finance Assistant Duty Station: Kyiv, Ukraine Organization Profile Around the world, the number of missing persons is rising, driven by conflict, climate-related and other disasters, organized crime and other causes. By some measures, the world has been experiencing more conflicts than at any time since 1946. Conflict and disasters, including wildfires, hurricanes and floods, have also contributed to displacement and migration. People travelling along dangerous or irregular migration routes may face heightened risks of going missing, including as a result of human trafficking, smuggling, exploitation, violence, hazardous journeys and deaths in transit. The International Commission on Missing Persons (ICMP) is a treaty-based intergovernmental organization, headquartered in The Hague, the Netherlands, that works with governments, civil society organizations, justice institutions and others throughout the world to address this growing global challenge. ICMP is seeking a dynamic and committed individual to join a highly motivated team. ICMP's overall strategy is grounded in upholding international law and securing the rights of families of the missing to truth, justice and reparations. About this Position The Finance Assistant supports the implementation and smooth functioning of ICMP’s Ukraine Program operations by ensuring high-quality financial and administrative processes are completed accurately and on time. The position reports to the Budgeting and Reporting Officer and works in close consultation with the Regional Finance and Administration Coordinator and Program Director Europe. Key Responsibilities Process vendor invoices, payment requests, reimbursements, billing, and petty cash transactions, ensuring accurate and complete supporting documentation. Handle petty cash operations, reconcile cash logs, and report cash expenditure and related administration using the Procurify system. Maintain organized financial records and support travel cost verification and related PO administration using Procurify. Ensure compliance with international accounting standards and ICMP policies. Coordinate with finance and procurement colleagues to process and verify financial transactions and documentation, support financial reporting, and ensure proper archiving of financial records. Provide administrative and logistical support to the Ukraine Program, including inventory, office supply and asset management, travel arrangements, and event coordination when required, as well as other related duties as assigned. Minimum Requirements Diploma in Business Administration, Finance, or a related field; equivalent experience accepted Minimum of four (4) years of progressively responsible experience in administration, logistics, or financial support roles Familiarity with financial and procurement procedures in international organizations Professional fluency in written and spoken English and Ukrainian Must be legally entitled to work in Ukraine Core Competencies Excellent organizational and communication skills Ability to establish and maintain relationships that support the acceptance and implementation of recommendations, while interacting positively with colleagues regardless of culture, nationality, or gender Physical and mental resilience, with the ability to operate effectively in hostile environments Commitment to helping the authorities and families of the missing account for missing persons in an impartial and transparent manner Other Requirements Proficiency in Microsoft applications, including Word, Excel and PowerPoint Ability to travel at short notice and to work flexible hours, including weekends and evenings Willingness and ability to work and live in hardship conditions with limited infrastructure and personal privacy Benefits This is a full-time, fixed term, locally engaged position with a competitive base salary at the LES 4 level on the ICMP Ukraine salary scale, generous paid leave and extensive health insurance benefits for the incumbent and any eligible dependents. This position is not eligible for expatriate allowances. VN close date: 3 October 2026 Expected start date: to be discussed ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network. ICMP may cancel this recruitment without notice or may decide to offer a position with different duties and/or contract length. ICMP does not request payment during any stage of the selection process. All applications must be submitted in English. ICMP does not accept applications in any other language.