Finance Assistant

Job description

Acute Care Technology At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. This position reports to the Finance Manager ANZ. The primary focus of the Finance Assistant is to support the day-to-day finance operations of the ANZ business, including accounts payable, accounts receivable, bank reconciliation, order management reporting and staff expense processing. This is a 12-month fixed-term contract , with the possibility of extension to a permanent position based on business needs and performance. At ZOLL, you won’t just have a job. You'll have a career—and a purpose. Join our team. It’s a great time to be a part of ZOLL! Essential Functions O rder Management and Accounts Receivable · Prepare and complete the Backlog Orders Report · Review customer orders placed on hold and release eligible orders in accordance with approved credit and finance procedures Process and allocate Accounts Receivable receipts accurately and in a timely manner Perform bank reconciliations, investigate discrepancies and ensure reconciling items are resolved promptly. Accounts Payable Process supplier invoices accurately within agreed timeframes Verify that supplier invoices have been appropriately authorised in accordance with the Delegation of Authority / Approval Matrix. Review Compliance Forms and supporting documentation relating to supplier marketing and other applicable invoices to ensure required approvals and documentation are complete. Investigate and resolve supplier invoice discrepancies in conjunction with internal stakeholders and suppliers. Expenses and Payments Review and process employee expense claims through Emburse, ensuring compliance with company expense policies and appropriate supporting documentation. Prepare and process the weekly supplier payment run, including validation of payment details, approvals and supporting documentation. Assist with responding to supplier and employee queries relating to invoices, payments and expense claims. Finance Operations & Support · Assist with the preparation of Business Activity Statements (BAS), including compiling and reconciling GST, PAYG withholding and other relevant data to support accurate and timely lodgement. Assist the finance team with month-end activities, reconciliations and reporting as required. Support the Finance Manager and wider finance team with finance projects, process improvements and ad-hoc analysis. Identify opportunities to improve the efficiency and accuracy of finance processes and controls. Work collaboratively with internal departments to resolve finance-related queries and ensure timely processing of transactions. Ensure all activities are performed in accordance with ZOLL policies, internal controls, financial procedures and applicable compliance requirements. ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients's lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.