Finance Assistant

Job description

Finance Assistant Dunfermline Permanent ABOUT US When a five-year-old boy was blinded after a regular eye exam failed to spot a retinal detachment, his father made it his life’s work to help eye care professionals by revolutionising retinal imaging. Optos was founded by Douglas Anderson in 1992 with the goal to make a patient-friendly device to quickly capture the entire retina. The experience of Douglas Anderson is a thread that runs through the company to this day and has resulted in our products being used in nearly 20,000 locations globally. Optomap® shows up to 82% (200°) of the retina in a single-capture, offering unrivalled clarity and Optos is proud to be recognised as the leader in this field. ROLE SUMMARY We are currently looking for a Finance Assistant to join our Finance department. In this role, you will be responsible for maintaining accuracy across key areas, including Accounts Payable, Purchase Ledger, and Banking. You will manage these processes to ensure all tasks are completed promptly and accurately. Additionally, you will prepare payment runs to ensure suppliers are paid in line with agreed terms. ESSENTIAL DUTIES AND RESPONSIBILITIES Manage the shared company mailbox ensuring all customers receive excellent service. Weekly processing of invoices using three-way match for Optos PLC, France and GmbH. Preparation of supplier payments & weekly payment runs. Reconcile PLC, France and GmbH Bank account(s) & ensure accurately reflected in ERP system. Responsible for processing employee expenses & GL postings. Working with internal stakeholders (incl. Stores) to resolve invoice queries. Maintain vendor records & ensure all supplier accounts are reconciled. Weekly clearing of Return To Vendor (RTV) against GRNI. Applications of Credit Notes to match out RTV. General accounting duties, including Creditor related period close tasks. Tie out intercompany positions between group entities. Responsible for monthly reconciliations to ensure controls environment operates effectively. Support the Accounts Receivable / Credit Control areas during peak period & annual leave. Supports the update of Finance policies & procedures. MINIMUM QUALIFICATIONS HND or degree in Accountancy, or equivalent education gained through work experience. Excellent & demonstrable experience in a fast, paced customer focussed environment. Recent experience of working with multiple entities and multiple currencies. Previous experience of MS Dynamics ERP, banking & expenses systems beneficial. Successful problem solving in a cross functional team. Ability to work independently & as part of a team. Good time management skills to ensure all tasks & reporting are completed in a timely manner. Good attention to detail with accurate reporting. Good computer skills (MS Office applications). BENEFITS At Optos, we offer a highly competitive compensation and benefits package. EQUAL OPPORTUNITIES EMPLOYER We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, age or protected veteran status. If you feel you have the necessary skills and experience and want to join a great team, please click on the Apply button!